1 .. include:: images.rst
6 Before you start cataloging in Koha you're going to want to do some
7 basic setup. Refer to the :ref:`Implementation Checklist`
8 for a full list of these things. Most importantly you're going to want
9 to make sure that your :ref:`MARC Bibliographic Frameworks` are all
10 defined the way you want. Once in the cataloging module you will not be
11 able to add or remove fields and subfields so your frameworks must be
12 ready before you start cataloging.
14 You can also use OCLC Connexion to send records directly in to Koha. For
15 more information on that please review the :ref:`OCLC Connexion Gateway`
18 - *Get there:* More > Cataloging
20 .. _bibliographic-records-label:
23 ------------------------------------
25 In Koha the bibliographic record contains the main information related
26 to the material. This includes things like the title, author, ISBN, etc.
27 This information is stored in Koha in Marc (different flavors of Marc
28 are supported in Koha). Once this information is saved, :ref:`item records
29 <item-records-label>` can be attached.
31 .. _adding-records-label:
34 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
36 Records can be added to Koha via original or copy cataloging. You can
37 also choose to use the basic or advanced cataloging interface for all of
40 If you would like to catalog a record using a blank template in the
47 - Choose the framework you would like to base your record off of
49 If you would like to catalog a record using a blank template in the
53 :ref:`EnableAdvancedCatalogingEditor`
56 - Click the 'Advanced editor' button
60 If you want to catalog a record based on an existing record at another
61 library in the editor you last used (basic or advanced)
63 - Click 'New from Z39.50/SRU'
67 - Search for the item you would like to catalog
71 If no results are found, try searching for fewer fields,
72 not all Z39.50 targets can search all of the fields above.
74 - Search targets can be altered by using the :ref:`Z39.50
75 Admin <z39.50/sru-servers-label>` area.
77 - From the results' 'Action' button you can view the MARC or Card
78 view for the record or choose to import it into Koha
82 - If you don't find the title you need in your Z39.50 search
83 results you can click the 'Try Another Search' button at the
84 bottom left of your results
88 .. _basic-editor-cataloging-label:
90 Basic editor cataloging
91 ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
93 In the basic editor once you've opened a blank framework or imported a
94 record via Z39.50 you will be presented with the form to continue
99 - If you would rather not see the MARC tag numbers you can change the
100 value in your :ref:`hide\_marc <hide\_marc-label>` system preference or each
101 user can check the box next to 'Show tags' found under 'Settings'.
103 - To expand a collapsed tag click on the tag description
105 - To get help from the Library of Congress on a MARC tag click the
106 question mark (?) to the right of each field number
108 - It is possible to change the source of the MARC documentation using the
109 :ref:`MARCFieldDocURL <marcfielddocurl-label>` system preference
111 - If you feel that this clutters the screen you can hide the
112 question marks by unchecking the box next to the 'Show MARC tag
113 documentation links' note found under 'Settings'
115 - Sometimes fields may not be editable due to the value in your
116 :ref:`BiblioAddsAuthorities` system preference.
117 If you have this preference set to not allow catalogers to type in
118 fields controlled by authorities you may see a lock symbol to the
123 - If this icon appears you must click the icon to the right of the
124 field to search for an existing authority.
128 - From the results list click 'Choose authority' to bring that into
133 - To duplicate a field click on the 'repeat this tag' icon to the right
138 - To move subfields in to the right order, click the up arrow to the
141 - To duplicate a subfield click on the clone icon (to remove a
142 copied field, click the delete clone icon) to the right of the
147 - To remove a subfield (if there is more than one of the same type),
148 click the - (minus sign) to the right of the field
150 - To use a plugin click on the icon to the right of the field
154 - Some fixed fields have editors that will change based on the
155 material type you're cataloging (for example the 006 and the 008
160 - Once you've finished, click the 'Save' button at the top and choose
161 whether you want to save and view the bib record you have created or
162 continue on to add/edit items attached to the record
166 - Choosing 'Save and view record' will bring you right to the record
169 - Choosing 'Save and edit items' will bring you to the add/edit item
170 form after saving the bib record so that you can attach holdings
172 - Choosing 'Save and continue editing' will allow you to save your
173 work so far and keep you in the editor to continue working
175 - If you are about to add a duplicate record to the system you will be
180 .. _advanced-editor-cataloging-label:
182 Advanced editor cataloging
183 ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
185 In order to use the Advanced cataloging editor you need to enable the
186 :ref:`EnableAdvancedCatalogingEditor <enableadvancedcatalogingeditor-label>`
191 This feature does not currently include any support for
192 UNIMARC or NORMARC fixed fields.
194 In the advanced editor once you've opened a blank framework or imported
195 a record via Z39.50 you will be presented with the form to continue
200 Using the search box on the left you can perform Z39.50 searches
204 And from those Z39.50 results you can view the marc record by clicking
205 the link to the right
209 Clicking 'Import' will bring the record in to the editor where you can
216 When adding a new field in the Advanced Editor, you need to key
217 underscores for a blank indicator, and surround the indicators with
222 You need to key a space before the first subfield delimiter, but not
223 before or after other subfield delimiters in the field.
225 At the bottom of the editor you will see help from the Library of
226 Congress for the field you are on. In cases where your MARC is invalid
227 you will see red highlighting. To edit the record using only keyboard
228 functions the Keyboard shortcuts button will inform you of the necessary
233 .. _advanced-cataloging-keyboard-shortcuts-label:
235 Advanced cataloging keyboard shortcuts
236 ''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''
238 The following keyboard shortcuts can be used in the advanced cataloging
239 module to save time and clicking.
241 +----------------+--------------------------------+
242 | Shortcut | Behavior |
243 +================+================================+
244 | Alt-C | Insert copyright symbol (©) |
245 +----------------+--------------------------------+
246 | Alt-P | Insert copyright symbol (℗) |
247 | | (sound recordings) |
248 +----------------+--------------------------------+
249 | Ctrl-D | Insert delimiter (‡) |
250 +----------------+--------------------------------+
251 | Ctrl-H | Get help on current subfield |
252 +----------------+--------------------------------+
253 | Ctrl-Shift-L | Link field to authorities |
254 +----------------+--------------------------------+
255 | Ctrl-S | Save record |
256 +----------------+--------------------------------+
257 | Ctrl-X | Delete current field |
258 +----------------+--------------------------------+
259 | Ctrl-Shift-X | Delete current subfield |
260 +----------------+--------------------------------+
261 | Enter | New field on next line |
262 +----------------+--------------------------------+
263 | Shift-Enter | Insert line break |
264 +----------------+--------------------------------+
265 | Tab | Move to next position |
266 +----------------+--------------------------------+
267 | Shift-Tab | Move to previous position |
268 +----------------+--------------------------------+
270 .. _macros-in-advanced-cataloging-label:
272 Macros in advanced cataloging
273 '''''''''''''''''''''''''''''''''''''''''''''''''''''
275 To record a new macro:
277 - Select the "Macros..." button
279 - A window will pop up. In this window, select "New macro...," key the
280 new macro's name in the pop-up box and select OK.
282 - Now click to the right of the little number 1, and key the first line
283 of your macro. For a multi-line, i.e., multi-field macro, hit the
284 return key so that a little number 2 appears, and key the second
287 - Your macros will be automatically saved. When finished you can select
288 the "x" to close the window, or select a macro to run on the record
289 that you're editing, or select another macro to run.
291 To edit an existing macro:
293 - Select the "Macros..." button
295 - A window will pop up. In this window, select the macro that you wish
296 to edit & make your changes.
298 - Your work will automatically be saved, and when finished you can
299 select the "x" to close the window, or select a macro to run on the
300 record that you're editing, or select another macro to run.
302 The basic syntax of the macro language:
304 - new 500=‡aEdited with Rancor
306 - Creates a new 500 with a ‡a subfield and sets it to "Edited with
309 - 245c= by J.K. Rowling.
311 - Sets the first ‡c subfield of the first 245 tag in the record to "
312 by J.K. Rowling", creating it if necessary.
316 - Sets the ‡a subfield of the first 082 tag (creating the subfield
317 if necessary) to the contents of the first 084‡a.
321 - Sets the indicators of the last mentioned tag (in this case, 082)
324 - new 090a=Z674.75.W67
326 - Creates a new ‡a subfield on the first 090 (but only if that field
327 already exists) and sets it to Z674.75.W67.
329 - new 090a at end=Z674.75.W67
333 - new 245b after a= a tale of might and magic /
335 - Creates a new ‡b after the first a subfield and sets it to " a
336 tale of might and magic /".
340 - Deletes the first ‡b subfield on the first 245 to ‡b
342 .. _adding-analytic-records-label:
344 Adding analytic records
345 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
347 Libraries sometimes make journal articles and articles within monographs
348 and serials accessible to library patrons through analytics cataloging.
349 Analytics cataloging creates separate bibliographic records for these
350 articles, chapters, sections, etc. found within a larger resource such
351 as a book, an article within a journal, newspaper or serial. In
352 analytics cataloging, although a separate bib record is created for the
353 title, it is not physically separated from the host item. Learn more
354 about Analytics in Chapter 13 of AACR2.
356 If you would like to catalog analytic records there are two options. One
357 is to use the :ref:`Easy Analytics` funtion; the
358 other is the :ref:`Analytics Enhanced Workflow`.
360 .. _easy-analytics-label:
363 ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
365 The easy analytics feature makes linking analytic records together
366 easier. The first thing you need to do is set the
367 :ref:`EasyAnalyticalRecords` preference to
368 'Display' and the :ref:`UseControlNumber` preference to
371 After cataloging your analytic record (see :ref:`Adding
372 records <adding-records-label>` for more on creating records) click 'Edit' from
373 the normal view and choose to 'Link to host item'
377 This will prompt you to enter the barcode for the item this record
382 After entering the item's barcode and clicking 'Select' you will receive
383 a confirmation message.
387 The record will now have the 773 field filled in properly to complete
392 To view all of the items tied to the host record, do a search for the
393 record, click the 'Analytics' tab on the left and the analytics tied to
394 each barcode will be shown under the 'Used in' column.
400 It is also possible to create analytic records from this screen by
401 clicking on 'Create analytics'
403 You can also see the analytics attached to this record by clicking the
404 'Show analytic' link towards the top of the record in the normal view.
408 When looking at the analytic record you will also see a link to the host
409 item under the 'Host records' column in the holdings table when viewing
414 .. _analytics-enhanced-workflow-label:
416 Analytics enhanced workflow
417 ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
419 To use the enhanced workflow method of adding analytics, the first thing
420 you need to do is set the
421 :ref:`EasyAnalyticalRecords` preference to 'Don't
422 display' and the :ref:`UseControlNumber` preference to
425 After cataloging your original record (see :ref:`Adding
426 records <adding-records-label>` for more on creating records) click 'New' from
427 the normal view and choose to 'New child record.'
431 This will open a new blank record for cataloging. The blank record will
432 only have the 773 field filled in properly to complete the link once the
437 To view all of the items tied to the host record, do a search for the
438 record, click the 'Analytics' tab on the left and the analytics tied to
439 each barcode will be shown under the 'Used in' column.
443 You can also see the analytics attached to this record by clicking the
444 'Show analytic' link towards the top of the record in the normal view.
448 When looking at the analytic record you will also see a link to the host
449 item under the 'Host records' column in the holdings table when viewing
454 .. _editing-analytics-label:
457 ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
459 If you have linked an analytic record incorrectly you can remove that
460 link by editing the item on the analytic record (not the host record).
461 To do this, go to the analytic record and click the 'Edit' button and
462 choose to 'Edit items'. To the left of each item you will see two
467 - Clicking 'Edit in host' will allow you to edit the item on the host
470 - Clicking 'Delink' will remove the 773 field and the link between the
471 analytic and the host.
473 .. _editing-records-label:
476 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
478 To edit a record you can click the 'Actions' button and choose 'Edit biblio'
479 from the search results on the cataloging search page
483 or by clicking the Edit button on the Bibliographic Record and choosing
488 The record will open in the MARC editor
492 The alternative is to search via Z39.50 to overlay your record with a
493 fuller record found at another library. You can do this by choosing
494 'Replace record via Z39.50/SRU' from the 'Edit' menu.
498 Once you choose that, you will be brought to a Z39.50 search window to
499 search other libraries for the record in question.
501 Once you have made your edits (via either method) you can click 'Save'
502 at the top left of the editor.
504 You can also use the edit menu to add your own custom cover image if you
505 have either :ref:`OPACLocalCoverImages` and/or
506 :ref:`LocalCoverImages` set to 'Display' by choosing
507 'Upload image' from the menu.
511 Choosing 'Upload image' will take you to the :ref:`Upload Local Cover
512 Image Tool <upload-local-cover-image-label>`.
514 .. _duplicating-records-label:
517 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
519 Sometimes a copy of the record you need to catalog can't be found via
520 Z39.50. In these cases you can create a duplicate of similar record and
521 edit the necessary pieces to create a new record. To duplicate an
522 existing record click 'Edit as new (duplicate)' from the 'Edit' menu on
523 the bibliographic record.
527 This will open a new MARC record with the fields filled in with the
528 values from the original bibliographic record.
532 .. _attaching-files-to-records-label:
534 Attaching files to records
535 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
537 If you would like to upload files to Koha you can do so with a few
540 - You will need to ask your system administrator to set the
541 'upload\_path' config variable to point to where the files will be
544 - You can see if your upload path is set correctly by visiting About
545 Koha > System information. If there is an error you will see it
550 - You will want to be sure that your :ref:`OPACBaseURL`
551 system preference is set appropriately
553 - You will want to add the upload.pl plugin to the 856$u subfield in
554 one (or multiple) of your :ref:`frameworks <edit-framework-subfields-label>`
556 Once you are all set up you can continue with cataloging as regular. You
557 will see a plugin icon next to the 856$u that will open up the upload
562 From this menu you can click browse to find a file and attach it, or you
563 can search files you have uploaded previously using the search box. From
564 the search results you can choose which file to attach.
568 Once the file is chosen it will appear as a link in the MARC record and
569 on the detail display.
575 If the file is a PDF, it will be opened directly in the user's browser
576 whereas if the file is an image or another type of file, the user will
577 be prompted to download it.
579 .. _merging-records-label:
582 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
584 To merge bibliographic records together you will want to go to the
585 Cataloging module and perform a search.
587 If you see duplicates on that search results screen you can check the
588 boxes next to the duplicates and click the 'Merge selected' button at
589 the top of the results.
591 Once you have selected the records you want to merge, click the 'Merge
592 selected' button at the top of the list. You will be asked which of the
593 records you would like to keep as your primary record and which will be
594 deleted after the merge. If the records were created using different
595 frameworks, Koha will also ask you what Framework you would like the
596 newly merged record to use.
600 You will be presented with the MARC for all of the records (each
601 accessible by tabs labeled with the bib numbers for those records). By
602 default the entire first record will be selected, uncheck the fields you
603 don't want in the final (destination) record and then move on to the
604 second tab to choose which fields should be in the final (destination)
609 Should you try to add a field that is not repeatable two times (like
610 choosing the 245 field from both record #1 and #2) you will be presented
615 Below the records you are merging is an option to enter fields to report
616 on. This will allow you to control what fields you see on the merge
621 If you enter nothing you will be presented with a confirmation of
626 If you enter fields you will see those on the confirmation page (you can
627 set defaults with the :ref:`MergeReportFields`
632 Once you have completed your selections click the 'merge' button. The
633 primary record will now CONTAIN the data you chose for it as well as all
634 of the items/holdings from both bib records, and the second record will
639 It is important to rebuild your zebra index immediately after
640 merging records. If a search is performed for a record which has
641 been deleted Koha will present the patrons with an error in the
646 If you would like you can also use the :ref:`Lists` tool for
647 merging records together. :ref:`Learn more here <merging-bibliographic-records-via-lists-label>`.
649 .. _deleting-records-label:
652 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
654 To delete a bibliographic record simply choose the 'Edit' button and
655 select 'Delete record'
659 Bibliographic records can only be deleted once all items have been
660 deleted. If you try to delete a bibliographic record with items still
661 attached you will see that the delete option is grayed out.
665 .. _item-records-label:
668 ----------------------------
670 In Koha each bibliographic record can have one or more items attached.
671 These items are sometimes referred to as holdings. Each item includes
672 information to the physical copy the library has.
674 .. _adding-items-label:
677 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
679 After saving a new bibliographic record, you will be redirected to a
680 blank item record so that you can attach an item to the bibliographic
681 record. You can also click 'Add/Edit items' from the cataloging search
686 or you can add new item at any time by clicking 'New' on the
687 bibliographic record and choosing 'New item'
691 The item edit form will appear:
695 At the very least, if you plan on circulating the item, the following
696 fields should be entered for new items:
698 - 2 - Source of classification
700 - a - Permanent location
702 - b - Current location
704 - o - Full call number
706 - If you'd like you can use the `call number browser
707 plugin <#cnbrowseplugin>`__ for this field. If it's enabled you'll
708 see a ... to the right of the field. When clicked that will open a
709 call number browser window if the row is highlighted in Red then
710 the call number is in use, if there is a thin Green line instead
711 then the call number can be used.
717 - v - Cost, replacement price
719 - This value will be charged to patrons when you mark an item they
720 have checked out as 'Lost'
724 To make sure that these values are filled in you can mark them as
725 mandatory in the :ref:`framework <marc-bibliographic-frameworks-label>` you're using and
726 then they will appear in red with a 'required' label. The item will not
727 save until the required fields are filled in.
733 To make item subfields required in a framework you'll want to
734 edit the 952 field in the :ref:`framework
735 editor <marc-bibliographic-frameworks-label>`.
737 Below the add form there are 3 buttons for adding the item
741 - 'Add item' will add just the one item
743 - 'Add & duplicate' will add the item and fill in a new form with the
744 same values for you to alter
746 - 'Add multiple items' will ask how many items and will then add that
747 number of items adding +1 to the barcode so each barcode is unique
749 Your added items will appear above the add form once submitted
753 Your items will also appear below the bibliographic details on the bib
759 :ref:`SpineLabelShowPrintOnBibDetails`
760 set to 'Display' then there will also be a link to print a quick spine
761 label next to each item.
765 You can also filter the contents of your holdings table by clicking the
766 'Activate filters' links. This will show a row at the top where you can
767 type in any column to filter the results in the table.
771 .. _editing-items-label:
774 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
776 Items can be edited in several ways.
778 - Clicking 'Edit' and 'Edit items' from the bibliographic record
782 Which will open up a list of items where you can click the 'Actions'
783 button to the left of the specific item you would like to edit and
788 - Clicking 'Edit items' beside the item on the 'Items' tab
792 Which will open up the editor on the item you'd like to edit
796 - Clicking 'Edit' and then 'Edit items in batch'
800 This will open up the :ref:`batch item modification
801 tool <batch-item-modification-label>` where you can edit all of the items on
802 this record as a batch.
804 - You can also enable
805 :ref:`StaffDetailItemSelection` to have
806 checkboxes appear to the left of each item on the detail display. You
807 can then check off the items you would like to edit and click 'Modify
808 selected items' at the top of the list.
812 - You can click 'Edit' to the right of each item in the Holdings
817 - There is also a link to Edit items from the search results in the
822 - Finally you can use the :ref:`batch item
823 modification <batch-item-modification-label>` tool
825 .. _quick-item-status-updates-label:
827 Quick item status updates
828 ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
830 Often circulation staff need to change the status of an item to Lost or
831 Damaged. This doesn't require you to edit the entire item record.
832 Instead clicking on the item barcode on the checkout summary or checkin
833 history will bring you to an item summary. You can also get to the item
834 summary by clicking on the Items tab to the left of the bib detail page.
838 From this view you can mark an item lost by choosing a lost status from
839 the pull down and clicking the 'Set status' button.
843 You can also mark an item as damaged by choosing a damaged status from
844 the pull down and clicking the 'Set status' button.
848 .. _duplicating-items-label:
851 ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
853 You can easily duplicate each item by clicking the 'Action' button the
854 left of each item on the edit items screen
858 From here you can choose to 'Duplicate' the item and this will populate
859 the form with the values from the item you chose.
861 .. _item-information-label:
864 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
866 To the left of every bibliographic record there is a tab to view the
871 Clicking that tab will give you basic information about the items. From
872 here you can see basic information about the item such as the home
873 library, item type, collection code, call number and replacement price.
874 You can also see and edit the status information. If an item is marked
875 lost or withdrawn you will also see the date that status was applied.
879 In the 'History' section you will see information about the check out
880 history of the item and if you ordered the item via the acquisitions
881 module then this section will include information about the order.
885 If the Order or Accession date is linked, clicking it will bring you to
886 the acquisitions information for that item.
888 .. _moving-items-label:
891 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
893 Items can be moved from one bibliographic record to another using the
898 Visit the bibliographic record you want to attach the item to and choose
899 'Attach item' from the 'Edit' menu.
903 Simply enter the barcode for the item you want to move and click
906 If you want to move all items to a new record creating only one
907 bibliographic record you can use the :ref:`Merge Records
908 tool <merging-bibliographic-records-via-lists-label>` instead.
910 .. _deleting-items-label:
913 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
915 There are many ways to delete item records. If you only need to delete
916 one item you can do this by opening up the detail page for the bib
917 record and clicking the 'Edit' button at the top. From there you can
918 choose to 'Edit items'.
922 You will be presented with a list of items and next to each one will be
923 a link labeled 'Delete'. Click that link and if the item is not checked
924 out it will delete that item.
928 If you know that all of the items attached to your record are not
929 currently checked out you can use the 'Delete all items' option under
930 the 'Edit menu' and it will remove all items from the record.
933 :ref:`StaffDetailItemSelection` to have
934 checkboxes appear to the left of each item on the detail display. You
935 can then check off the items you would like to delete and click 'Delete
936 selected items' at the top of the list.
940 Finally you can use the :ref:`batch delete tool <batch-item-deletion-label>` to
941 delete a batch of items.
943 .. _item-specific-circulation-history-label:
945 Item specific circulation history
946 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
948 Each bibliographic record keeps a circulation history (with or without
949 the patron information depending on your settings), but each item also
950 has its own circulation history page. To see this, click on the 'Items'
951 tab to the left of the record you are viewing.
955 Below the 'History' heading is a link to 'View item's checkout history,'
956 clicking that will open up the item's history which will look slightly
957 different from the bibliographic record's history page.
961 .. _authorities-label:
964 ---------------------------------
966 Authority records are a way of controlling fields in your MARC records.
967 Using authority records will provide you with control over subject
968 headings, personal names and places.
970 .. _adding-authorities-label:
973 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
975 To add a new authority record you can either choose the authority type
976 from the 'New Authority' button or search another library by clicking
977 the 'New from Z39.50' button.
981 If you choose to enter a new authority from scratch, the form that
982 appears will allow you to enter all of the necessary details regarding
983 your authority record.
987 To expand collapsed values simply click on the title and the subfields
988 will appear. To duplicate a field or subfield just click the plus sign
989 (+) to the right of the label. To use field helper plugins simply click
990 the ellipsis (...) to the right of the field.
992 When linking authorities to other headings, you can use the authority
993 finder plugin by clicking the ellipsis (...) to the right of the field.
997 From there you can search your authority file for the authority to link.
998 If you can't find the authority to link, you can click the 'Create new'
999 button and add the necessary authority for the link. This plugin also
1000 allows for you to choose the link relationship between the authorities.
1004 If you choose to search another library for the authority record you
1005 will be presented with a search box
1009 From the results you can choose the 'Import' link to the right of the
1010 record you would like to add to Koha
1014 You will then be presented with the form to edit the authority before
1015 saving it to your system
1019 .. _searching-authorities-label:
1021 Searching Authorities
1022 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
1024 From the authorities page you can search for existing terms and the
1025 bibliographic records they are attached to.
1029 From the results you will see the authority record, how many
1030 bibliographic records it is attached to, an 'Actions' menu that includes
1031 the ability to :ref:`edit <editing-authorities-label>`, :ref:`merge <merging-authorities-label>`
1032 and :ref:`delete <editing-authorities-label>` (if there are no bibliographic records
1037 Clicking on the Details link to the right of the authority record
1038 summary will open the full record and the option to edit the record.
1042 If the authority has See Alsos in it you will see those broken out on
1043 the search results, clicking the linked headings will run a search for
1044 that heading instead.
1048 .. _editing-authorities-label:
1051 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
1053 Authorities can be edited by clicking on the authority summary from the
1054 search results and then clicking the 'Edit' button above the record. Or
1055 by clicking on the 'Edit' link to the left of the authority on the
1060 Once you've made the necessary edits, simply click 'Save' and
1061 `dontmerge <#dontmerge>`__ is set to 'Do', Koha will immediately update
1062 all of the bib records linked to the authority with the new authority
1063 record's data. If dontmerge is set to "Don't" then Koha won't edit bib
1064 records when changes are made to authorities, rather, this is done later
1065 by the :ref:`merge\_authority.pl cronjob <update-authorities-label>`.
1067 To delete an authority record you first must make sure it's not linked
1068 to any bibliographic records. If it is not used by any bibliographic
1069 records a 'Delete' link will appear to the right of the record on the
1070 search results and as a button that appears after clicking on the
1071 summary of the authority record.
1073 .. _merging-authorities-label:
1076 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
1078 If you have duplicate authority records you can merge them together by
1079 clicking the 'Merge' link, found in the actions menu, next to two
1080 results on an authority search.
1084 After clicking 'Merge' on the first result you will see that authority
1085 listed at the top of the results.
1089 Next you need to click 'Merge' next to the second result you'd like to
1092 You will be asked which of the two records you would like to keep as
1093 your primary record and which will be deleted after the merge.
1097 You will be presented with the MARC for both of the records (each
1098 accessible by tabs labeled with the authority numbers for those
1099 records). By default the entire first record will be selected, uncheck
1100 the fields you don't want in the final (destination) record and then
1101 move on to the second tab to choose which fields should be in the final
1102 (destination) record.
1106 Once you have completed your selections click the 'Merge' button. The
1107 primary record will now contain the data you chose for it and the second
1108 record will be deleted.
1112 .. _cataloging-guides-label:
1115 ----------------------------------
1117 .. _bibliographic-record-cataloging-cheat-sheet-label:
1119 Bibliographic Record Cataloging Cheat Sheet
1120 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
1122 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1123 | Tag | Label | Description | Instructions |
1124 +=======+=====================================+======================================================================================================================================================+===================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================+
1125 | 000 | LEADER | Describes the record(i.e. surrogate) -- is it a record for a monograph? A serial? | Click in this field to fill it in. Then set "Bibliographic level" to 'a' for articles or 's' for serials. Otherwise, leave everything as is. |
1126 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1127 | 001 | CONTROL NUMBER | Accession number. | Enter the accession number written inside the item here. For articles and items which do not have accession numbers, leave blank. |
1128 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1129 | 003 | CONTROL NUMBER IDENTIFIER | Your MARC Organizational Code | Click in this field to fill it in (will auto fill if you have your :ref:`MARCOrgCode` preference set). |
1130 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1131 | 005 | D & T LATEST TRANSACTION | Current date and time. | Click in this field to fill it in. |
1132 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1133 | 008 | FIXED-LENGTH DATA ELEMENTS | Field containing computer-readable representations of a number of things. | Generally you will only use 's' (single) or 'm' (multiple) options for position 06- use the former when the item was published in a single year, the latter when it was published over the course of several. If there is a single date, only enter a date in the first date field (positions 07-10). Enter the three-digit country code in positions 15-17, being sure to add spaces if the country code is fewer than three characters long. If there is an index, note that fact in position 31. Enter the three-letter language code in positions 35-37. |
1134 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1135 | 010 | LCCN | A number assigned by the Library of Congress to uniquely identify the work. | Check on the copyright page of the book (if it was published in the US) or the LC catalog for this number. If you can't find it, don't worry about it. |
1136 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1137 | 020 | ISBN | Unique number used by publishers to identify books. | If this number isn't listed on the book, there probably isn't one. |
1138 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1139 | 022 | ISSN | Unique number used by publishers to identify serials. | If this number isn't listed on the book, there probably isn't one. |
1140 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1141 | 033 | DATE/TIME OF EVENT | Used for auction dates. Required for auction catalogs. | For auctions that took place on only one day, enter the date of the auction in the format YYYYMMDD in the subfield 'a' and a '0' in the first indicator. For auctions that took place over two consecutive days or any number of non-consecutive days, create a subfield 'a' for each day with the date in the format YYYYMMDD, and put a '1' in the first indicator. For auctions that took place over more than two consecutive days, create a subfield 'a' (in format YYYYMMDD) for the first day and a subfield 'a' (also in format YYYYMMDD) for the last day, and put a '2' in the first indicator. |
1142 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1143 | 040 | CATALOGING SOURCE | Identifies which libraries created and modified the record. | For imported records, add a subfield 'd' with your OCLC code as the value. For new records, make sure that the subfield 'c' with your OCLC code as the value. |
1144 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1145 | 041 | LANGUAGE CODE | Identifies all the languages used in an item, when two or more languages are present. | For significant portions of a text in a given language, there should be a subfield 'a' with that language code. If there are only summaries or abstracts in a specific language, create a subfield 'b' with that language code. |
1146 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1147 | 100 | MAIN ENTRY--PERSONAL | Authorized form of the main author's name | See Authorized headings sheet and AACR2. The first indicator should generally be a '1', to indicate that the entry is surname first. If the name consists only of a forename, however, the first indicator should be '0'. |
1148 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1149 | 110 | MAIN ENTRY--CORPORATE | Authorized form of the name of the main corporate author. Required for auction catalogs. | Auction catalogs should use a 110 field rather than a 100 field. See Authorized headings sheet and AACR2. Set the first indicator to '2'. |
1150 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1151 | 111 | MAIN ENTRY--MEETING | Authorized form of the name of a meeting which acted as a main offer (e.g. conference proceedings) | See Authorized headings sheet and AACR2. Set the first indicator to '2'. |
1152 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1153 | 245 | TITLE STATEMENT | Transcription of the title statement from the title page (or chief source of information) | Enter the title in subfield 'a', the subtitle in subfield 'b', and the statement of responsibility in subfield 'c'. If you are creating a record for a single volume or part of a multi-part item, you should put the part number in subfield 'n' and the part title in subfield 'p.' For auction catalogs, the date (in 'MM/DD/YYYY' format) should be listed in square brackets in subfield 'f'. See ISBD punctuation sheet. Set the first indicator to '0' if there is no author, otherwise set it to '1'. Set the second indicator to the number of non-filing characters (i.e. characters in an initial articles plus the space... for "The " set the second indicator to '4'). |
1154 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1155 | 246 | VARYING FORM OF TITLE | Alternate form of title for searching and filing purposes | If the patron might look for the work under a different title, enter it here. Do not include initial articles. The first indicator should be '3', unless the title is merely a variant spelling, in which case the first indicator should be '1'. |
1156 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1157 | 250 | EDITION STATEMENT | Transcription of the edition statement from the title page (or chief source of information) | Transcribe the edition statement exactly as it appears on the title-page. You may abbreviate if the edition statement is very long. |
1158 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1159 | 260 | PUBLICATION (IMPRINT) | Publication information. | Put the location of publication in subfield 'a', the publisher in subfield 'b', and the year (or probable year) in subfield 'c'. See ISBD punctuation sheet. |
1160 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1161 | 300 | PHYSICAL DESCRIPTION | Physical description | Enter the pagination statement in subfield 'a', a brief description of "special" contents such as illustrations or maps in subfield 'b' (see AACR2), and the size of the item in subfield 'c'. See ISBD punctuation sheet. |
1162 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1163 | 490 | SERIES STATEMENT | Shows the series statement exactly as it appears on the item. | Transcribe the series statement into subfield 'a' with the volume number in subfield 'v'. See ISBD punctuation sheet. Set the first indicator to '1' if you are using an 830. As a general rule, you should do so. |
1164 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1165 | 500 | GENERAL NOTE | Notes that don't fit anywhere else. | Enter notes as full sentences, with a separate 500 field for each distinct topic. |
1166 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1167 | 501 | WITH NOTE | Notes whether the work is bound with the works described by other records. | Put description of relationship in subfield 'a'. |
1168 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1169 | 504 | BIBLIOGRAPHY, ETC. NOTE | Indicates whether the work includes a bibliography. | If the work includes a bibliography and index, put the text "Includes bibliographical references (p. XXX-XXX) and index." in subfield 'a'. If the work does not include an index, remove that part of the sentence. If the references are scattered throughout the work and not gathered into a distinct sentence, remove the parenthetical statement. |
1170 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1171 | 505 | FORMATTED CONTENTS | List of contents in a standard format. Unformatted contents can be listed in a 500 (General Note) field. | See ISBD punctuation sheet. Set the first indicator to '0'. If you are separately coding authors and titles, set the second indicator to '0'. Otherwise, leave the second indicator blank. |
1172 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1173 | 518 | DATE/TIME OF EVENT NOTE | Used for auction dates. | For auction catalogs, enter the date of the auction in the format 'January 2, 1984' in the subfield 'a' |
1174 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1175 | 520 | SUMMARY, ETC. | A brief summary or abstract of the book or article. | In general you do not need to write a summary. A summary might be called for, however, with items that cannot be easily reviewed by a patron, such as books with highly acidic paper or CD-ROMs. |
1176 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1177 | 546 | LANGUAGE NOTE | Note describing the languages used in the work | Only needed for works in multiple languages. See ISBD punctuation sheet. |
1178 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1179 | 561 | PROVENANCE INFORMATION | Describes the previous ownership of the item. | Used only for rare books. |
1180 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1181 | 563 | BINDING INFORMATION | Describes the binding of the item. | Used only for rare books. |
1182 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1183 | 590 | LOCAL NOTE | Local notes. Required for auction catalogs. | Used for auction catalogs to indicate what types of coins are sold in the auction- Roman, Greek, etc. |
1184 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1185 | 600 | SUBJECT ADDED--PERSONAL | Authorized form of personal names for people discussed in the work | See Authorized headings sheet and AACR2. The first indicator should generally be a '1', to indicate that the entry is surname first. If the name consists only of a forename, however, the first indicator should be '0'. If you found the name in the LC authority file, set the second indicator to '0'. Otherwise set the second indicator to '4'. |
1186 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1187 | 610 | SUBJECT ADDED--CORPORATE | Authorized form of corporate names for organizations discussed in the work | See Authorized headings sheet and AACR2. Set the first indicator to '2'. If you found the name in the LC authority file, set the second indicator to '0'. Otherwise set the second indicator to '4'. |
1188 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1189 | 611 | SUBJECT ADDED--MEETING | Authorized form of meeting names for meetings discussed in the work | See Authorized headings sheet and AACR2. Set the first indicator to '2'. If you found the name in the LC authority file, set the second indicator to '0'. Otherwise set the second indicator to '4'. |
1190 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1191 | 630 | SUBJECT ADDED--UNIFORM TITLE | Authorized form of titles for other works discussed in the work | See Authorized headings sheet and AACR2. Set the first indicator to the number of non-filing characters (i.e. characters in an initial articles plus the space... for "The " set the first indicator to '4'). If you found the name in the LC authority file, set the second indicator to '0'. Otherwise set the second indicator to '4'. |
1192 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1193 | 650 | SUBJECT ADDED--TOPICAL | Library of Congress Subject Heading terms describing the subject of the work | See Authorized headings sheet and AACR2. If you found the name in the LC authority file, set the second indicator to '0'. Otherwise set the second indicator to '4'. |
1194 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1195 | 651 | SUBJECT ADDED--GEOGRAPHICAL | Library of Congress Subject Heading geographical terms describing the subject of the work | See Authorized headings sheet and AACR2. If you found the name in the LC authority file, set the second indicator to '0'. Otherwise set the second indicator to '4'. |
1196 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1197 | 655 | INDEX TERM--GENRE/FORM | Describes what an item is as opposed to what the item is about. | Generally used only for auction catalogs, which should have the genre heading "Auction catalogs." (make sure to find the authorized heading!) If you found the name in the LC authority file, set the second indicator to '0'. If you are using a term from a specific thesaurus, set the second indicator to '7' and put the code for the thesaurus in subfield '2'. Otherwise set the second indicator to '4'. |
1198 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1199 | 690 | LOCAL SUBJECT ADDED--TOPICAL | Used for headings from any custom subject authority file. | If there is no appropriate LCSH term, you can use a 690 with subject headings you find on other items in the catalog. |
1200 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1201 | 691 | LOCAL SUBJECT ADDED--GEOGRAPHICAL | Used for headings from any custom subject authority file. | If there is no appropriate LCSH term, you can use a 691 with subject headings you find on other items in the catalog. |
1202 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1203 | 700 | ADDED ENTRY--PERSONAL | Used for second authors and other persons related to the production of the work. | See Authorized headings sheet and AACR2. The first indicator should generally be a '1', to indicate that the entry is surname first. If the name consists only of a forename, however, the first indicator should be '0'. |
1204 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1205 | 710 | ADDED ENTRY--CORPORATE | Used for corporate bodies related to the production of the work (e.g. publishers). | See Authorized headings sheet and AACR2. Set the first indicator to '2'. |
1206 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1207 | 711 | ADDED ENTRY--MEETING | Used for meetings related to the production of the work (e.g. symposia that contributed to the work). | See Authorized headings sheet and AACR2. Set the first indicator to '2'. |
1208 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1209 | 730 | ADDED ENTRY--UNIFORM TITLE | Used for uniform titles related to the production of the work (e.g. a work that inspired the present work) | See Authorized headings sheet and AACR2. Set the first indicator to the number of non-filing characters (i.e. characters in an initial articles plus the space... for "The " set the first indicator to '4'). |
1210 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1211 | 773 | HOST ITEM ENTRY | Describes the larger bibliographic unit that contains the work (e.g. book or journal containing the article being described in the current record) | If the host publication is author main entry, enter the authorized form of the author's name in subfield 'a'. Put the title in subfield 't'. If the host publication is an independent work, put publication information in subfield 'd'. When available, ISSN and ISBN should always be used in, in subfields 'x' and 'z' respectively. Relationship information (e.g. volume number, page number, etc.) goes in subfield 'g'. Subfield 'q' contains an encoded representation of the location of the item: volume, issue, and section numbers are separated by colons, and the first page is entered following a '<' at the end of the subfield. See ISBD punctuation sheet. Set the first indicator to '0'. If you want the label "In:" to be generated, leave the second indicator blank. If you want something else displayed before the 773 text, set the second indicator to '8' and add a subfield 'i' with the label you want at the beginning of the field (e.g. "$iOffprint from:"). |
1212 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1213 | 830 | SERIES ENTRY--UNIFORM TITLE | Authorized form of the series name transcribed in the 490 field. Often this will just be the same as the 490. | See Authorized headings sheet and AACR2. Set the second indicator to the number of non-filing characters (i.e. characters in an initial articles plus the space... for "The " set the second indicator to '4'). |
1214 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1215 | 852 | LOCATION/CALL NUMBER | Provides the section name for pre-barcode books, pamphlets, and some articles and serials. | Do not put anything in this field if you are cataloging a volume which gets only one record and a barcode. If the item does not get a barcode, or you are currently creating a record for an article in a volume, put the section in subfield 'a' (see ANS cataloging documentation), and the call number in subfield 'i'. Set the first indicator to '8'. |
1216 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1217 | 856 | ELECTRONIC ACCESS | Links to material available online. | Put the URL of any electronic copies or summaries, etc. in subfield 'u' and a link title in subfield 'y'. Set the first indicator to '4'. |
1218 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1219 | 942 | ADDED ENTRY ELEMENTS (KOHA) | Used for Koha-specific data. | Set the subfield 'c' to the appropriate item type. |
1220 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1222 Table: Cataloging Guide
1224 .. _item/holdings-record-cataloging-guide-label:
1226 Item/Holdings Record Cataloging Guide
1227 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
1229 This table represents the default embedded holdings data in Koha. This
1230 information can be used for migration or importing data purposes
1232 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1233 | MARC21 Tag/subfield | Data Element | Description | Notes |
1234 +=======================+=====================================================+==================================================================================+==========================================================================================================================================================================================================================================================================+
1235 | 952$0 | Withdrawn status | Default values: | Coded value, matching :ref:`Authorized Value <authorized-values-label>` category ('WITHDRAWN' in default installation) |
1237 | | | - 0 = Not withdrawn | |
1239 | | | - 1 = Withdrawn | |
1240 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1241 | 952$1 | Lost status | Default values: | It's possible to configure OPAC so that lost items don't display with the :ref:`hidelostitems` system preference. |
1243 | | | - 0 = Available | Coded value, matching :ref:`Authorized Value <authorized-values-label>` category ('LOST' in default installation) |
1245 | | | - 1 = Lost | |
1247 | | | - 2 = Long Overdue (Lost) | |
1249 | | | - 3 = Lost and Paid For | |
1251 | | | - 4 = Missing in Inventory | |
1253 | | | - 5 = Missing in Hold Queue | |
1254 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1255 | 952$2 | Classification | Classification scheme that defines filing rules used for sorting call numbers. | A choice of :ref:`classification sources <classification-sources-label>` as they are defined in administration. If no classification scheme is entered, the system will use the value entered in the :ref:`DefaultClassificationSource` preference. |
1256 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1257 | 952$3 | Materials specified | Specific issues of serials or multi-part items. | Displayed when items are checked out and in to tell the staff how many pieces the item has. Copy/volume data is stored in 952$h and $t for display in Normal views. |
1258 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1259 | 952$4 | Damaged status | Default values: | Coded value, matching :ref:`Authorized Value <authorized-values-label>` category ('DAMAGE' in default installation) |
1261 | | | - 0 = Not damaged | |
1263 | | | - 1 = Damaged | |
1264 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1265 | 952$5 | Use restrictions | Default values: | Coded value, matching :ref:`Authorized Value <authorized-values-label>` category ('RESTRICT' in default installation). This value has no effect on circulation. |
1267 | | | - 0 = No use restrictions | |
1269 | | | - 1 = Restricted Access | |
1270 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1271 | 952$7 | Not for loan | Default values: | Coded value, matching :ref:`Authorized Value <authorized-values-label>` category ('NOT\_LOAN' in default installation). Negative number values can still be placed on hold. |
1273 | | | - -1 = Ordered | |
1275 | | | - 0 = Available for loans | |
1277 | | | - 1 = Not for Loan | |
1279 | | | - 2 = Staff Collection | |
1280 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1281 | 952$8 | Collection code | Coded value | Coded value, matching :ref:`Authorized Value <authorized-values-label>` category ('CCODE' in default installation) |
1282 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1283 | 952$9 | Item number | System-generated item number. | Does not display in the item record. |
1284 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1285 | 952$a | Owning Library \*\* | Branch code | **Required**. Code must be defined in :ref:`Libraries, Branches and Groups <libraries-&-groups-label>` |
1286 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1287 | 952$b | Holding library \*\* (usually the same as 952$a ) | Branch code | **Required**. Code must be defined in :ref:`Libraries, Branches and Groups <libraries-&-groups-label>` |
1288 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1289 | 952$c | Shelving location code | | Coded value, matching :ref:`Authorized Value <authorized-values-label>` category ('LOC' in default installation) |
1290 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1291 | 952$d | Date acquired | YYYY-MM-DD | Date formats in the 952 subfields are required to be in the system internal format for data loading and subsequent item editing: YYYY-MM-DD |
1292 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1293 | 952$e | Source of acquisition | Coded value or vendor string | Filled in automatically with the Koha assigned vendor id by Acquisitions when an item is received. |
1294 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1295 | 952$g | Purchase price | Decimal number, no currency symbol (ex. 10.00) | Filled in automatically by Acquisitions when an item is received. |
1296 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1297 | 952$h | Serial enumeration | | Filled in automatically by Serials if the issue is received there. |
1298 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1299 | 952$o | Koha full call number | | Can be filled in automatically based on the :ref:`itemcallnumber` system preference. |
1300 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1301 | 952$p | Barcode \* | Max 20 characters | |
1302 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1303 | 952$t | Copy number | Max 32 characters | |
1304 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1305 | 952$u | Uniform Resource Identifier | Item specific URL | Full URL starting with http:// Only needed if your item has its own URL, not necessary if the bib record has a 856$u that applies to all items on the record. |
1306 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1307 | 952$v | Replacement price | Decimal number, no currency symbol (ex. 10.00) | Filled in automatically by Acquisitions when an item is received. |
1308 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1309 | 952$w | Price effective from | YYYY-MM-DD | Date formats in the 952 subfields are required to be in the system internal format for data loading and subsequent item editing: YYYY-MM-DD. Filled in automatically by Acquisitions when an item is received. |
1310 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1311 | 952$x | Nonpublic note | | This is a note field for notes that will not appear in the OPAC. Right now this note does not appear anywhere but in the item edit screen in the staff client. |
1312 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1313 | 952$y | Koha item type \*\* | Coded value, required field for circulation | **Required**. Coded value, must be defined in :ref:`Item types <item-types-label>` |
1314 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1315 | 952$z | Public note | | |
1316 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1318 Table: Koha Embedded Holdings Data
1320 \* - required for circulation
1322 \*\* - required by Koha
1324 .. _material-type-cataloging-guide-label:
1326 Koha XSLT material type icons
1327 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
1329 When you have any of the XSLT system preferences
1330 (:ref:`OPACXSLTDetailsDisplay`,
1331 :ref:`OPACXSLTResultsDisplay`,
1332 :ref:`XSLTDetailsDisplay`, and/or
1333 :ref:`XSLTResultsDisplay`) along with the
1334 :ref:`DisplayOPACiconsXSLT` and
1335 :ref:`DisplayIconsXSLT` preferences turned on you will
1336 see material type icons on the related screen.
1340 These images are coming from values found in your leader, if your
1341 leader is not cataloged properly it might be best to turn off the
1342 :ref:`DisplayOPACiconsXSLT` preference (which
1343 can be done while leaving the other XSLT preferences turned on).
1349 - leader6 = a (and one of the leader7 values below)
1363 - Computer File [CF]
1369 - Continuing Resource [CR]
1405 - Visual Material [VM]
1419 .. _handling-on-order-items-and-holds-label:
1421 Handling On Order Items and Holds
1422 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
1424 If you tend to import your MARC records when you have ordered the book
1425 (as opposed to when you receive the books), and allow patrons to place
1426 holds on those books, you may need to add item records to the \*.mrc
1427 file before importing.
1429 The easiest way to import your latest order is to first run your records
1430 through `MARCEdit <http://marcedit.reeset.net/>`__. Download your MARC
1431 records, saving them to your desktop or some other location you use/will
1432 remember. If you have MARCEdit already installed you should simply have
1433 to double click on your MARC records, and they will automatically open
1438 This tutorial was written with MARCEdit version 5.2.3769.41641 on
1439 Windows XP, instructions may be different if your version or
1440 operating system is different.
1442 - Your original file will automatically be in the input; ensure
1443 MarcBreaker is chosen, and then click "Execute"
1447 - You will be presented with a summary of the records processed at the
1448 bottom of the screen
1452 - Click 'Edit Records' to continue on to adding item records
1454 - Your screen will be replaced with a larger screen containing the MARC
1459 - Click on Tools > Add/Edit Field
1463 - Enter in the Koha specific item info
1467 - In the Field box, type 942
1469 - In the Field Data box, type \\\\$c and the item type code
1470 (\\\\$cBOOK in this example)
1472 - Check the 'Insert last' option
1476 - Enter in the item record data
1480 - In the Field box, type 952
1482 - In the Field Data box, type
1483 $7ORDERED\_STATUS$aPERM\_LOC$bCURR\_LOC$cSHELVING\_LOCATION$eSOURCE\_OF\_ACQ$yITEM\_TYPE
1485 - ex. $7-1$aCPL$bCPL$cNEW$eBrodart$yBOOK
1487 - In a default install of Koha -1 is the value for the Ordered
1490 - You may want to look at other subfields you would like data in
1491 -- for example, changing the collection code to put all the
1492 items in the same collection (8), automatically fill in the
1493 acquisition date (d), or put in a public note (z).
1495 - Be sure you use the $ to separate subfields; adding each
1496 subfield on a separate line will cause that many items to be
1497 imported with your MARC record (in the example above, four
1498 items, each with one of those subfields corrected)
1500 - Make sure you look at the Administration > Authorized Values in
1501 Koha to put the correct code into the field
1503 - Check the 'Insert last' option
1507 - Close the field editor window
1509 - Click on File > Compile into MARC
1513 - Choose where to save your file
1515 Now you want to go into your Koha system and follow the instructions for
1516 :ref:`importing MARC records <stage-marc-records-for-import-label>`.
1518 Once the item has come in, you will need to go to the item record and
1519 individually change the item to have the correct barcode, and manually
1520 change the status from Ordered to the blank line in the Not for Loan
1525 If you purchase your cataloged item records, you may want to request
1526 your vendor put in the information you need into the MARC records
1527 for you; that way, you could import the edited-by-the-vendor file,
1528 overwriting the current record, automatically replacing the data
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