1 .. include:: images.rst
8 Before you start cataloging in Koha you're going to want to do some
9 basic setup. Refer to the :ref:`Implementation Checklist`
10 for a full list of these things. Most importantly you're going to want
11 to make sure that your :ref:`MARC Bibliographic Frameworks` are all
12 defined the way you want. Once in the cataloging module you will not be
13 able to add or remove fields and subfields so your frameworks must be
14 ready before you start cataloging.
16 You can also use OCLC Connexion to send records directly in to Koha. For
17 more information on that please review the :ref:`OCLC Connexion Gateway`
20 - *Get there:* More > Cataloging
22 .. _bibliographic-records-label:
25 ------------------------------------
27 In Koha the bibliographic record contains the main information related
28 to the material. This includes things like the title, author, ISBN, etc.
29 This information is stored in Koha in Marc (different flavors of Marc
30 are supported in Koha). Once this information is saved, :ref:`item records
31 <item-records-label>` can be attached.
33 .. _adding-records-label:
36 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
38 Records can be added to Koha via original or copy cataloging. You can
39 also choose to use the basic or advanced cataloging interface for all of
42 If you would like to catalog a record using a blank template in the
49 - Choose the framework you would like to base your record off of
51 If you would like to catalog a record using a blank template in the
55 :ref:`EnableAdvancedCatalogingEditor`
58 - Click the 'Advanced editor' button
62 If you want to catalog a record based on an existing record at another
63 library in the editor you last used (basic or advanced)
65 - Click 'New from Z39.50/SRU'
69 - Search for the item you would like to catalog
73 If no results are found, try searching for fewer fields,
74 not all Z39.50 targets can search all of the fields above.
76 - Search targets can be altered by using the :ref:`Z39.50
77 Admin <z39.50/sru-servers-label>` area.
79 - From the results' 'Action' button you can view the MARC or Card
80 view for the record or choose to import it into Koha
84 - If you don't find the title you need in your Z39.50 search
85 results you can click the 'Try Another Search' button at the
86 bottom left of your results
90 .. _basic-editor-cataloging-label:
92 Basic editor cataloging
93 ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
95 In the basic editor once you've opened a blank framework or imported a
96 record via Z39.50 you will be presented with the form to continue
101 - If you would rather not see the MARC tag numbers you can change the
102 value in your :ref:`hide\_marc <hide\_marc-label>` system preference or each
103 user can check the box next to 'Show tags' found under 'Settings'.
105 - To expand a collapsed tag click on the tag description
107 - To get help from the Library of Congress on a MARC tag click the
108 question mark (?) to the right of each field number
110 - It is possible to change the source of the MARC documentation using the
111 :ref:`MARCFieldDocURL <marcfielddocurl-label>` system preference
113 - If you feel that this clutters the screen you can hide the
114 question marks by unchecking the box next to the 'Show MARC tag
115 documentation links' note found under 'Settings'
117 - Sometimes fields may not be editable due to the value in your
118 :ref:`BiblioAddsAuthorities` system preference.
119 If you have this preference set to not allow catalogers to type in
120 fields controlled by authorities you may see a lock symbol to the
125 - If this icon appears you must click the icon to the right of the
126 field to search for an existing authority.
130 - From the results list click 'Choose authority' to bring that into
135 - To duplicate a field click on the 'repeat this tag' icon to the right
140 - To move subfields in to the right order, click the up arrow to the
143 - To duplicate a subfield click on the clone icon (to remove a
144 copied field, click the delete clone icon) to the right of the
149 - To remove a subfield (if there is more than one of the same type),
150 click the - (minus sign) to the right of the field
152 - To use a plugin click on the icon to the right of the field
156 - Some fixed fields have editors that will change based on the
157 material type you're cataloging (for example the 006 and the 008
162 - Once you've finished, click the 'Save' button at the top and choose
163 whether you want to save and view the bib record you have created or
164 continue on to add/edit items attached to the record
168 - Choosing 'Save and view record' will bring you right to the record
171 - Choosing 'Save and edit items' will bring you to the add/edit item
172 form after saving the bib record so that you can attach holdings
174 - Choosing 'Save and continue editing' will allow you to save your
175 work so far and keep you in the editor to continue working
177 - If you are about to add a duplicate record to the system you will be
182 .. _advanced-editor-cataloging-label:
184 Advanced editor cataloging
185 ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
187 In order to use the Advanced cataloging editor you need to enable the
188 :ref:`EnableAdvancedCatalogingEditor <enableadvancedcatalogingeditor-label>`
193 This feature does not currently include any support for
194 UNIMARC or NORMARC fixed fields.
196 In the advanced editor once you've opened a blank framework or imported
197 a record via Z39.50 you will be presented with the form to continue
202 Using the search box on the left you can perform Z39.50 searches
206 And from those Z39.50 results you can view the marc record by clicking
207 the link to the right
211 Clicking 'Import' will bring the record in to the editor where you can
218 When adding a new field in the Advanced Editor, you need to key
219 underscores for a blank indicator, and surround the indicators with
224 You need to key a space before the first subfield delimiter, but not
225 before or after other subfield delimiters in the field.
227 At the bottom of the editor you will see help from the Library of
228 Congress for the field you are on. In cases where your MARC is invalid
229 you will see red highlighting. To edit the record using only keyboard
230 functions the Keyboard shortcuts button will inform you of the necessary
235 .. _advanced-cataloging-keyboard-shortcuts-label:
237 Advanced cataloging keyboard shortcuts
238 ''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''
240 The following keyboard shortcuts can be used in the advanced cataloging
241 module to save time and clicking.
243 +----------------+--------------------------------+
244 | Shortcut | Behavior |
245 +================+================================+
246 | Alt-C | Insert copyright symbol (©) |
247 +----------------+--------------------------------+
248 | Alt-P | Insert copyright symbol (℗) |
249 | | (sound recordings) |
250 +----------------+--------------------------------+
251 | Ctrl-D | Insert delimiter (‡) |
252 +----------------+--------------------------------+
253 | Ctrl-H | Get help on current subfield |
254 +----------------+--------------------------------+
255 | Ctrl-Shift-L | Link field to authorities |
256 +----------------+--------------------------------+
257 | Ctrl-S | Save record |
258 +----------------+--------------------------------+
259 | Ctrl-X | Delete current field |
260 +----------------+--------------------------------+
261 | Ctrl-Shift-X | Delete current subfield |
262 +----------------+--------------------------------+
263 | Enter | New field on next line |
264 +----------------+--------------------------------+
265 | Shift-Enter | Insert line break |
266 +----------------+--------------------------------+
267 | Tab | Move to next position |
268 +----------------+--------------------------------+
269 | Shift-Tab | Move to previous position |
270 +----------------+--------------------------------+
272 .. _macros-in-advanced-cataloging-label:
274 Macros in advanced cataloging
275 '''''''''''''''''''''''''''''''''''''''''''''''''''''
277 To record a new macro:
279 - Select the "Macros..." button
281 - A window will pop up. In this window, select "New macro...," key the
282 new macro's name in the pop-up box and select OK.
284 - Now click to the right of the little number 1, and key the first line
285 of your macro. For a multi-line, i.e., multi-field macro, hit the
286 return key so that a little number 2 appears, and key the second
289 - Your macros will be automatically saved. When finished you can select
290 the "x" to close the window, or select a macro to run on the record
291 that you're editing, or select another macro to run.
293 To edit an existing macro:
295 - Select the "Macros..." button
297 - A window will pop up. In this window, select the macro that you wish
298 to edit & make your changes.
300 - Your work will automatically be saved, and when finished you can
301 select the "x" to close the window, or select a macro to run on the
302 record that you're editing, or select another macro to run.
304 The basic syntax of the macro language:
306 - new 500=‡aEdited with Rancor
308 - Creates a new 500 with a ‡a subfield and sets it to "Edited with
311 - 245c= by J.K. Rowling.
313 - Sets the first ‡c subfield of the first 245 tag in the record to "
314 by J.K. Rowling", creating it if necessary.
318 - Sets the ‡a subfield of the first 082 tag (creating the subfield
319 if necessary) to the contents of the first 084‡a.
323 - Sets the indicators of the last mentioned tag (in this case, 082)
326 - new 090a=Z674.75.W67
328 - Creates a new ‡a subfield on the first 090 (but only if that field
329 already exists) and sets it to Z674.75.W67.
331 - new 090a at end=Z674.75.W67
335 - new 245b after a= a tale of might and magic /
337 - Creates a new ‡b after the first a subfield and sets it to " a
338 tale of might and magic /".
342 - Deletes the first ‡b subfield on the first 245 to ‡b
344 .. _adding-analytic-records-label:
346 Adding analytic records
347 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
349 Libraries sometimes make journal articles and articles within monographs
350 and serials accessible to library patrons through analytics cataloging.
351 Analytics cataloging creates separate bibliographic records for these
352 articles, chapters, sections, etc. found within a larger resource such
353 as a book, an article within a journal, newspaper or serial. In
354 analytics cataloging, although a separate bib record is created for the
355 title, it is not physically separated from the host item. Learn more
356 about Analytics in Chapter 13 of AACR2.
358 If you would like to catalog analytic records there are two options. One
359 is to use the :ref:`Easy Analytics` funtion; the
360 other is the :ref:`Analytics Enhanced Workflow`.
362 .. _easy-analytics-label:
365 ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
367 The easy analytics feature makes linking analytic records together
368 easier. The first thing you need to do is set the
369 :ref:`EasyAnalyticalRecords` preference to
370 'Display' and the :ref:`UseControlNumber` preference to
373 After cataloging your analytic record (see :ref:`Adding
374 records <adding-records-label>` for more on creating records) click 'Edit' from
375 the normal view and choose to 'Link to host item'
379 This will prompt you to enter the barcode for the item this record
384 After entering the item's barcode and clicking 'Select' you will receive
385 a confirmation message.
389 The record will now have the 773 field filled in properly to complete
394 To view all of the items tied to the host record, do a search for the
395 record, click the 'Analytics' tab on the left and the analytics tied to
396 each barcode will be shown under the 'Used in' column.
402 It is also possible to create analytic records from this screen by
403 clicking on 'Create analytics'
405 You can also see the analytics attached to this record by clicking the
406 'Show analytic' link towards the top of the record in the normal view.
410 When looking at the analytic record you will also see a link to the host
411 item under the 'Host records' column in the holdings table when viewing
416 .. _analytics-enhanced-workflow-label:
418 Analytics enhanced workflow
419 ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
421 To use the enhanced workflow method of adding analytics, the first thing
422 you need to do is set the
423 :ref:`EasyAnalyticalRecords` preference to 'Don't
424 display' and the :ref:`UseControlNumber` preference to
427 After cataloging your original record (see :ref:`Adding
428 records <adding-records-label>` for more on creating records) click 'New' from
429 the normal view and choose to 'New child record.'
433 This will open a new blank record for cataloging. The blank record will
434 only have the 773 field filled in properly to complete the link once the
439 To view all of the items tied to the host record, do a search for the
440 record, click the 'Analytics' tab on the left and the analytics tied to
441 each barcode will be shown under the 'Used in' column.
445 You can also see the analytics attached to this record by clicking the
446 'Show analytic' link towards the top of the record in the normal view.
450 When looking at the analytic record you will also see a link to the host
451 item under the 'Host records' column in the holdings table when viewing
456 .. _editing-analytics-label:
459 ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
461 If you have linked an analytic record incorrectly you can remove that
462 link by editing the item on the analytic record (not the host record).
463 To do this, go to the analytic record and click the 'Edit' button and
464 choose to 'Edit items'. To the left of each item you will see two
469 - Clicking 'Edit in host' will allow you to edit the item on the host
472 - Clicking 'Delink' will remove the 773 field and the link between the
473 analytic and the host.
475 .. _editing-records-label:
478 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
480 To edit a record you can click the 'Actions' button and choose 'Edit biblio'
481 from the search results on the cataloging search page
485 or by clicking the Edit button on the Bibliographic Record and choosing
490 The record will open in the MARC editor
494 The alternative is to search via Z39.50 to overlay your record with a
495 fuller record found at another library. You can do this by choosing
496 'Replace record via Z39.50/SRU' from the 'Edit' menu.
500 Once you choose that, you will be brought to a Z39.50 search window to
501 search other libraries for the record in question.
503 Once you have made your edits (via either method) you can click 'Save'
504 at the top left of the editor.
506 You can also use the edit menu to add your own custom cover image if you
507 have either :ref:`OPACLocalCoverImages` and/or
508 :ref:`LocalCoverImages` set to 'Display' by choosing
509 'Upload image' from the menu.
513 Choosing 'Upload image' will take you to the :ref:`Upload Local Cover
514 Image Tool <upload-local-cover-image-label>`.
516 .. _duplicating-records-label:
519 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
521 Sometimes a copy of the record you need to catalog can't be found via
522 Z39.50. In these cases you can create a duplicate of similar record and
523 edit the necessary pieces to create a new record. To duplicate an
524 existing record click 'Edit as new (duplicate)' from the 'Edit' menu on
525 the bibliographic record.
529 This will open a new MARC record with the fields filled in with the
530 values from the original bibliographic record.
534 .. _attaching-files-to-records-label:
536 Attaching files to records
537 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
539 If you would like to upload files to Koha you can do so with a few
542 - You will need to ask your system administrator to set the
543 'upload\_path' config variable to point to where the files will be
546 - You can see if your upload path is set correctly by visiting About
547 Koha > System information. If there is an error you will see it
552 - You will want to be sure that your :ref:`OPACBaseURL`
553 system preference is set appropriately
555 - You will want to add the upload.pl plugin to the 856$u subfield in
556 one (or multiple) of your :ref:`frameworks <edit-framework-subfields-label>`
558 Once you are all set up you can continue with cataloging as regular. You
559 will see a plugin icon next to the 856$u that will open up the upload
564 From this menu you can click browse to find a file and attach it, or you
565 can search files you have uploaded previously using the search box. From
566 the search results you can choose which file to attach.
570 Once the file is chosen it will appear as a link in the MARC record and
571 on the detail display.
577 If the file is a PDF, it will be opened directly in the user's browser
578 whereas if the file is an image or another type of file, the user will
579 be prompted to download it.
581 .. _merging-records-label:
584 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
586 To merge bibliographic records together you will want to go to the
587 Cataloging module and perform a search.
589 If you see duplicates on that search results screen you can check the
590 boxes next to the duplicates and click the 'Merge selected' button at
591 the top of the results.
593 Once you have selected the records you want to merge, click the 'Merge
594 selected' button at the top of the list. You will be asked which of the
595 records you would like to keep as your primary record and which will be
596 deleted after the merge. If the records were created using different
597 frameworks, Koha will also ask you what Framework you would like the
598 newly merged record to use.
602 You will be presented with the MARC for all of the records (each
603 accessible by tabs labeled with the bib numbers for those records). By
604 default the entire first record will be selected, uncheck the fields you
605 don't want in the final (destination) record and then move on to the
606 second tab to choose which fields should be in the final (destination)
611 Should you try to add a field that is not repeatable two times (like
612 choosing the 245 field from both record #1 and #2) you will be presented
617 Below the records you are merging is an option to enter fields to report
618 on. This will allow you to control what fields you see on the merge
623 If you enter nothing you will be presented with a confirmation of
628 If you enter fields you will see those on the confirmation page (you can
629 set defaults with the :ref:`MergeReportFields`
634 Once you have completed your selections click the 'merge' button. The
635 primary record will now CONTAIN the data you chose for it as well as all
636 of the items/holdings from both bib records, and the second record will
641 It is important to rebuild your zebra index immediately after
642 merging records. If a search is performed for a record which has
643 been deleted Koha will present the patrons with an error in the
648 If you would like you can also use the :ref:`Lists` tool for
649 merging records together. :ref:`Learn more here <merging-bibliographic-records-via-lists-label>`.
651 .. _deleting-records-label:
654 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
656 To delete a bibliographic record simply choose the 'Edit' button and
657 select 'Delete record'
661 Bibliographic records can only be deleted once all items have been
662 deleted. If you try to delete a bibliographic record with items still
663 attached you will see that the delete option is grayed out.
667 .. _item-records-label:
670 ----------------------------
672 In Koha each bibliographic record can have one or more items attached.
673 These items are sometimes referred to as holdings. Each item includes
674 information to the physical copy the library has.
676 .. _adding-items-label:
679 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
681 After saving a new bibliographic record, you will be redirected to a
682 blank item record so that you can attach an item to the bibliographic
683 record. You can also click 'Add/Edit items' from the cataloging search
688 or you can add new item at any time by clicking 'New' on the
689 bibliographic record and choosing 'New item'
693 The item edit form will appear:
697 At the very least, if you plan on circulating the item, the following
698 fields should be entered for new items:
700 - 2 - Source of classification
702 - a - Permanent location
704 - b - Current location
706 - o - Full call number
708 - If you'd like you can use the `call number browser
709 plugin <#cnbrowseplugin>`__ for this field. If it's enabled you'll
710 see a ... to the right of the field. When clicked that will open a
711 call number browser window if the row is highlighted in Red then
712 the call number is in use, if there is a thin Green line instead
713 then the call number can be used.
719 - v - Cost, replacement price
721 - This value will be charged to patrons when you mark an item they
722 have checked out as 'Lost'
726 To make sure that these values are filled in you can mark them as
727 mandatory in the :ref:`framework <marc-bibliographic-frameworks-label>` you're using and
728 then they will appear in red with a 'required' label. The item will not
729 save until the required fields are filled in.
735 To make item subfields required in a framework you'll want to
736 edit the 952 field in the :ref:`framework
737 editor <marc-bibliographic-frameworks-label>`.
739 Below the add form there are 3 buttons for adding the item
743 - 'Add item' will add just the one item
745 - 'Add & duplicate' will add the item and fill in a new form with the
746 same values for you to alter
748 - 'Add multiple items' will ask how many items and will then add that
749 number of items adding +1 to the barcode so each barcode is unique
751 Your added items will appear above the add form once submitted
755 Your items will also appear below the bibliographic details on the bib
761 :ref:`SpineLabelShowPrintOnBibDetails`
762 set to 'Display' then there will also be a link to print a quick spine
763 label next to each item.
767 You can also filter the contents of your holdings table by clicking the
768 'Activate filters' links. This will show a row at the top where you can
769 type in any column to filter the results in the table.
773 .. _editing-items-label:
776 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
778 Items can be edited in several ways.
780 - Clicking 'Edit' and 'Edit items' from the bibliographic record
784 Which will open up a list of items where you can click the 'Actions'
785 button to the left of the specific item you would like to edit and
790 - Clicking 'Edit items' beside the item on the 'Items' tab
794 Which will open up the editor on the item you'd like to edit
798 - Clicking 'Edit' and then 'Edit items in batch'
802 This will open up the :ref:`batch item modification
803 tool <batch-item-modification-label>` where you can edit all of the items on
804 this record as a batch.
806 - You can also enable
807 :ref:`StaffDetailItemSelection` to have
808 checkboxes appear to the left of each item on the detail display. You
809 can then check off the items you would like to edit and click 'Modify
810 selected items' at the top of the list.
814 - You can click 'Edit' to the right of each item in the Holdings
819 - There is also a link to Edit items from the search results in the
824 - Finally you can use the :ref:`batch item
825 modification <batch-item-modification-label>` tool
827 .. _quick-item-status-updates-label:
829 Quick item status updates
830 ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
832 Often circulation staff need to change the status of an item to Lost or
833 Damaged. This doesn't require you to edit the entire item record.
834 Instead clicking on the item barcode on the checkout summary or checkin
835 history will bring you to an item summary. You can also get to the item
836 summary by clicking on the Items tab to the left of the bib detail page.
840 From this view you can mark an item lost by choosing a lost status from
841 the pull down and clicking the 'Set status' button.
845 You can also mark an item as damaged by choosing a damaged status from
846 the pull down and clicking the 'Set status' button.
850 .. _duplicating-items-label:
853 ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
855 You can easily duplicate each item by clicking the 'Action' button the
856 left of each item on the edit items screen
860 From here you can choose to 'Duplicate' the item and this will populate
861 the form with the values from the item you chose.
863 .. _item-information-label:
866 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
868 To the left of every bibliographic record there is a tab to view the
873 Clicking that tab will give you basic information about the items. From
874 here you can see basic information about the item such as the home
875 library, item type, collection code, call number and replacement price.
876 You can also see and edit the status information. If an item is marked
877 lost or withdrawn you will also see the date that status was applied.
881 In the 'History' section you will see information about the check out
882 history of the item and if you ordered the item via the acquisitions
883 module then this section will include information about the order.
887 If the Order or Accession date is linked, clicking it will bring you to
888 the acquisitions information for that item.
890 .. _moving-items-label:
893 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
895 Items can be moved from one bibliographic record to another using the
900 Visit the bibliographic record you want to attach the item to and choose
901 'Attach item' from the 'Edit' menu.
905 Simply enter the barcode for the item you want to move and click
908 If you want to move all items to a new record creating only one
909 bibliographic record you can use the :ref:`Merge Records
910 tool <merging-bibliographic-records-via-lists-label>` instead.
912 .. _deleting-items-label:
915 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
917 There are many ways to delete item records. If you only need to delete
918 one item you can do this by opening up the detail page for the bib
919 record and clicking the 'Edit' button at the top. From there you can
920 choose to 'Edit items'.
924 You will be presented with a list of items and next to each one will be
925 a link labeled 'Delete'. Click that link and if the item is not checked
926 out it will delete that item.
930 If you know that all of the items attached to your record are not
931 currently checked out you can use the 'Delete all items' option under
932 the 'Edit menu' and it will remove all items from the record.
935 :ref:`StaffDetailItemSelection` to have
936 checkboxes appear to the left of each item on the detail display. You
937 can then check off the items you would like to delete and click 'Delete
938 selected items' at the top of the list.
942 Finally you can use the :ref:`batch delete tool <batch-item-deletion-label>` to
943 delete a batch of items.
945 .. _item-specific-circulation-history-label:
947 Item specific circulation history
948 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
950 Each bibliographic record keeps a circulation history (with or without
951 the patron information depending on your settings), but each item also
952 has its own circulation history page. To see this, click on the 'Items'
953 tab to the left of the record you are viewing.
957 Below the 'History' heading is a link to 'View item's checkout history,'
958 clicking that will open up the item's history which will look slightly
959 different from the bibliographic record's history page.
963 .. _authorities-label:
966 ---------------------------------
968 Authority records are a way of controlling fields in your MARC records.
969 Using authority records will provide you with control over subject
970 headings, personal names and places.
972 .. _adding-authorities-label:
975 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
977 To add a new authority record you can either choose the authority type
978 from the 'New authority' button or search another library by clicking
979 the 'New from Z39.50' button.
983 If you choose to enter a new authority from scratch, the form that
984 appears will allow you to enter all of the necessary details regarding
985 your authority record.
989 To expand collapsed values simply click on the title and the subfields
990 will appear. To duplicate a field or subfield just click the plus sign
991 (+) to the right of the label. To use field helper plugins simply click
992 the ellipsis (...) to the right of the field.
994 When linking authorities to other headings, you can use the authority
995 finder plugin by clicking the ellipsis (...) to the right of the field.
999 From there you can search your authority file for the authority to link.
1000 If you can't find the authority to link, you can click the 'Create new'
1001 button and add the necessary authority for the link. This plugin also
1002 allows for you to choose the link relationship between the authorities.
1006 If you choose to search another library for the authority record you
1007 will be presented with a search box
1011 From the results you can choose the 'Import' link to the right of the
1012 record you would like to add to Koha
1016 You will then be presented with the form to edit the authority before
1017 saving it to your system
1021 .. _searching-authorities-label:
1023 Searching authorities
1024 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
1026 From the authorities page you can search for existing terms and the
1027 bibliographic records they are attached to.
1031 From the results you will see the authority record, how many
1032 bibliographic records it is attached to, an 'Actions' menu that includes
1033 the ability to :ref:`edit <editing-authorities-label>`, :ref:`merge <merging-authorities-label>`
1034 and :ref:`delete <editing-authorities-label>` (if there are no bibliographic records
1039 Clicking on the 'Details' link to the right of the authority record
1040 summary will open the full record and the option to edit the record.
1044 If the authority has 'See also's in it you will see those broken out on
1045 the search results, clicking the linked headings will run a search for
1046 that heading instead.
1050 .. _editing-authorities-label:
1053 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
1055 Authorities can be edited by clicking on the authority summary from the
1056 search results and then clicking the 'Edit' button above the record. Or
1057 by clicking on the 'Edit' link to the left of the authority on the
1062 Once you've made the necessary edits, simply click 'Save' and
1063 `dontmerge <#dontmerge>`__ is set to 'Do', Koha will immediately update
1064 all of the bib records linked to the authority with the new authority
1065 record's data. If dontmerge is set to "Don't" then Koha won't edit bib
1066 records when changes are made to authorities, rather, this is done later
1067 by the :ref:`merge\_authority.pl cronjob <update-authorities-label>`.
1069 To delete an authority record you first must make sure it's not linked
1070 to any bibliographic records. If it is not used by any bibliographic
1071 records a 'Delete' link will appear to the right of the record on the
1072 search results and as a button that appears after clicking on the
1073 summary of the authority record.
1075 .. _merging-authorities-label:
1078 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
1080 If you have duplicate authority records you can merge them together by
1081 clicking the 'Merge' link, found in the actions menu, next to two
1082 results on an authority search.
1086 After clicking 'Merge' on the first result you will see that authority
1087 listed at the top of the results.
1091 Next you need to click 'Merge' next to the second result you'd like to
1094 You will be asked which of the two records you would like to keep as
1095 your primary record and which will be deleted after the merge.
1099 You will be presented with the MARC for both of the records (each
1100 accessible by tabs labeled with the authority numbers for those
1101 records). By default the entire first record will be selected, uncheck
1102 the fields you don't want in the final (destination) record and then
1103 move on to the second tab to choose which fields should be in the final
1104 (destination) record.
1108 Once you have completed your selections click the 'Merge' button. The
1109 primary record will now contain the data you chose for it and the second
1110 record will be deleted.
1114 .. _cataloging-guides-label:
1117 ----------------------------------
1119 .. _bibliographic-record-cataloging-cheat-sheet-label:
1121 Bibliographic record cataloging cheat sheet
1122 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
1124 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1125 | Tag | Label | Description | Instructions |
1126 +=======+=====================================+======================================================================================================================================================+===================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================+
1127 | 000 | LEADER | Describes the record(i.e. surrogate) -- is it a record for a monograph? A serial? | Click in this field to fill it in. Then set "Bibliographic level" to 'a' for articles or 's' for serials. Otherwise, leave everything as is. |
1128 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1129 | 001 | CONTROL NUMBER | Accession number. | Enter the accession number written inside the item here. For articles and items which do not have accession numbers, leave blank. |
1130 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1131 | 003 | CONTROL NUMBER IDENTIFIER | Your MARC organizational code | Click in this field to fill it in (will auto fill if you have your :ref:`MARCOrgCode` preference set). |
1132 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1133 | 005 | D & T LATEST TRANSACTION | Current date and time. | Click in this field to fill it in. |
1134 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1135 | 008 | FIXED-LENGTH DATA ELEMENTS | Field containing computer-readable representations of a number of things. | Generally you will only use 's' (single) or 'm' (multiple) options for position 06- use the former when the item was published in a single year, the latter when it was published over the course of several. If there is a single date, only enter a date in the first date field (positions 07-10). Enter the three-digit country code in positions 15-17, being sure to add spaces if the country code is fewer than three characters long. If there is an index, note that fact in position 31. Enter the three-letter language code in positions 35-37. |
1136 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1137 | 010 | LCCN | A number assigned by the Library of Congress to uniquely identify the work. | Check on the copyright page of the book (if it was published in the US) or the LC catalog for this number. If you can't find it, don't worry about it. |
1138 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1139 | 020 | ISBN | Unique number used by publishers to identify books. | If this number isn't listed on the book, there probably isn't one. |
1140 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1141 | 022 | ISSN | Unique number used by publishers to identify serials. | If this number isn't listed on the book, there probably isn't one. |
1142 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1143 | 033 | DATE/TIME OF EVENT | Used for auction dates. Required for auction catalogs. | For auctions that took place on only one day, enter the date of the auction in the format YYYYMMDD in the subfield 'a' and a '0' in the first indicator. For auctions that took place over two consecutive days or any number of non-consecutive days, create a subfield 'a' for each day with the date in the format YYYYMMDD, and put a '1' in the first indicator. For auctions that took place over more than two consecutive days, create a subfield 'a' (in format YYYYMMDD) for the first day and a subfield 'a' (also in format YYYYMMDD) for the last day, and put a '2' in the first indicator. |
1144 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1145 | 040 | CATALOGING SOURCE | Identifies which libraries created and modified the record. | For imported records, add a subfield 'd' with your OCLC code as the value. For new records, make sure that the subfield 'c' with your OCLC code as the value. |
1146 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1147 | 041 | LANGUAGE CODE | Identifies all the languages used in an item, when two or more languages are present. | For significant portions of a text in a given language, there should be a subfield 'a' with that language code. If there are only summaries or abstracts in a specific language, create a subfield 'b' with that language code. |
1148 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1149 | 100 | MAIN ENTRY--PERSONAL | Authorized form of the main author's name | See Authorized headings sheet and AACR2. The first indicator should generally be a '1', to indicate that the entry is surname first. If the name consists only of a forename, however, the first indicator should be '0'. |
1150 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1151 | 110 | MAIN ENTRY--CORPORATE | Authorized form of the name of the main corporate author. Required for auction catalogs. | Auction catalogs should use a 110 field rather than a 100 field. See Authorized headings sheet and AACR2. Set the first indicator to '2'. |
1152 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1153 | 111 | MAIN ENTRY--MEETING | Authorized form of the name of a meeting which acted as a main offer (e.g. conference proceedings) | See Authorized headings sheet and AACR2. Set the first indicator to '2'. |
1154 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1155 | 245 | TITLE STATEMENT | Transcription of the title statement from the title page (or chief source of information) | Enter the title in subfield 'a', the subtitle in subfield 'b', and the statement of responsibility in subfield 'c'. If you are creating a record for a single volume or part of a multi-part item, you should put the part number in subfield 'n' and the part title in subfield 'p.' For auction catalogs, the date (in 'MM/DD/YYYY' format) should be listed in square brackets in subfield 'f'. See ISBD punctuation sheet. Set the first indicator to '0' if there is no author, otherwise set it to '1'. Set the second indicator to the number of non-filing characters (i.e. characters in an initial articles plus the space... for "The " set the second indicator to '4'). |
1156 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1157 | 246 | VARYING FORM OF TITLE | Alternate form of title for searching and filing purposes | If the patron might look for the work under a different title, enter it here. Do not include initial articles. The first indicator should be '3', unless the title is merely a variant spelling, in which case the first indicator should be '1'. |
1158 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1159 | 250 | EDITION STATEMENT | Transcription of the edition statement from the title page (or chief source of information) | Transcribe the edition statement exactly as it appears on the title-page. You may abbreviate if the edition statement is very long. |
1160 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1161 | 260 | PUBLICATION (IMPRINT) | Publication information. | Put the location of publication in subfield 'a', the publisher in subfield 'b', and the year (or probable year) in subfield 'c'. See ISBD punctuation sheet. |
1162 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1163 | 264 | PRODUCTION, PUBLICATION ETC. | Production, Publication, Distribution, Manufacture, and Copyright Notice. | Put the location of publication in subfield 'a', the publisher in subfield 'b', and the year (or probable year) in subfield 'c'. See ISBD punctuation sheet. The label is set dynamically from the second indicator so generally this would be set to '1' for Publisher: . |
1164 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1165 | 300 | PHYSICAL DESCRIPTION | Physical description | Enter the pagination statement in subfield 'a', a brief description of "special" contents such as illustrations or maps in subfield 'b' (see AACR2), and the size of the item in subfield 'c'. See ISBD punctuation sheet. |
1166 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1167 | 490 | SERIES STATEMENT | Shows the series statement exactly as it appears on the item. | Transcribe the series statement into subfield 'a' with the volume number in subfield 'v'. See ISBD punctuation sheet. Set the first indicator to '1' if you are using an 830. As a general rule, you should do so. |
1168 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1169 | 500 | GENERAL NOTE | Notes that don't fit anywhere else. | Enter notes as full sentences, with a separate 500 field for each distinct topic. |
1170 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1171 | 501 | WITH NOTE | Notes whether the work is bound with the works described by other records. | Put description of relationship in subfield 'a'. |
1172 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1173 | 504 | BIBLIOGRAPHY, ETC. NOTE | Indicates whether the work includes a bibliography. | If the work includes a bibliography and index, put the text "Includes bibliographical references (p. XXX-XXX) and index." in subfield 'a'. If the work does not include an index, remove that part of the sentence. If the references are scattered throughout the work and not gathered into a distinct sentence, remove the parenthetical statement. |
1174 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1175 | 505 | FORMATTED CONTENTS | List of contents in a standard format. Unformatted contents can be listed in a 500 (General Note) field. | See ISBD punctuation sheet. Set the first indicator to '0'. If you are separately coding authors and titles, set the second indicator to '0'. Otherwise, leave the second indicator blank. |
1176 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1177 | 518 | DATE/TIME OF EVENT NOTE | Used for auction dates. | For auction catalogs, enter the date of the auction in the format 'January 2, 1984' in the subfield 'a' |
1178 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1179 | 520 | SUMMARY, ETC. | A brief summary or abstract of the book or article. | In general you do not need to write a summary. A summary might be called for, however, with items that cannot be easily reviewed by a patron, such as books with highly acidic paper or CD-ROMs. |
1180 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1181 | 546 | LANGUAGE NOTE | Note describing the languages used in the work | Only needed for works in multiple languages. See ISBD punctuation sheet. |
1182 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1183 | 561 | PROVENANCE INFORMATION | Describes the previous ownership of the item. | Used only for rare books. |
1184 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1185 | 563 | BINDING INFORMATION | Describes the binding of the item. | Used only for rare books. |
1186 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1187 | 590 | LOCAL NOTE | Local notes. Required for auction catalogs. | Used for auction catalogs to indicate what types of coins are sold in the auction- Roman, Greek, etc. |
1188 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1189 | 600 | SUBJECT ADDED--PERSONAL | Authorized form of personal names for people discussed in the work | See Authorized headings sheet and AACR2. The first indicator should generally be a '1', to indicate that the entry is surname first. If the name consists only of a forename, however, the first indicator should be '0'. If you found the name in the LC authority file, set the second indicator to '0'. Otherwise set the second indicator to '4'. |
1190 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1191 | 610 | SUBJECT ADDED--CORPORATE | Authorized form of corporate names for organizations discussed in the work | See Authorized headings sheet and AACR2. Set the first indicator to '2'. If you found the name in the LC authority file, set the second indicator to '0'. Otherwise set the second indicator to '4'. |
1192 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1193 | 611 | SUBJECT ADDED--MEETING | Authorized form of meeting names for meetings discussed in the work | See Authorized headings sheet and AACR2. Set the first indicator to '2'. If you found the name in the LC authority file, set the second indicator to '0'. Otherwise set the second indicator to '4'. |
1194 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1195 | 630 | SUBJECT ADDED--UNIFORM TITLE | Authorized form of titles for other works discussed in the work | See Authorized headings sheet and AACR2. Set the first indicator to the number of non-filing characters (i.e. characters in an initial articles plus the space... for "The " set the first indicator to '4'). If you found the name in the LC authority file, set the second indicator to '0'. Otherwise set the second indicator to '4'. |
1196 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1197 | 650 | SUBJECT ADDED--TOPICAL | Library of Congress Subject Heading terms describing the subject of the work | See Authorized headings sheet and AACR2. If you found the name in the LC authority file, set the second indicator to '0'. Otherwise set the second indicator to '4'. |
1198 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1199 | 651 | SUBJECT ADDED--GEOGRAPHICAL | Library of Congress Subject Heading geographical terms describing the subject of the work | See Authorized headings sheet and AACR2. If you found the name in the LC authority file, set the second indicator to '0'. Otherwise set the second indicator to '4'. |
1200 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1201 | 655 | INDEX TERM--GENRE/FORM | Describes what an item is as opposed to what the item is about. | Generally used only for auction catalogs, which should have the genre heading "Auction catalogs." (make sure to find the authorized heading!) If you found the name in the LC authority file, set the second indicator to '0'. If you are using a term from a specific thesaurus, set the second indicator to '7' and put the code for the thesaurus in subfield '2'. Otherwise set the second indicator to '4'. |
1202 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1203 | 690 | LOCAL SUBJECT ADDED--TOPICAL | Used for headings from any custom subject authority file. | If there is no appropriate LCSH term, you can use a 690 with subject headings you find on other items in the catalog. |
1204 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1205 | 691 | LOCAL SUBJECT ADDED--GEOGRAPHICAL | Used for headings from any custom subject authority file. | If there is no appropriate LCSH term, you can use a 691 with subject headings you find on other items in the catalog. |
1206 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1207 | 700 | ADDED ENTRY--PERSONAL | Used for second authors and other persons related to the production of the work. | See Authorized headings sheet and AACR2. The first indicator should generally be a '1', to indicate that the entry is surname first. If the name consists only of a forename, however, the first indicator should be '0'. |
1208 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1209 | 710 | ADDED ENTRY--CORPORATE | Used for corporate bodies related to the production of the work (e.g. publishers). | See Authorized headings sheet and AACR2. Set the first indicator to '2'. |
1210 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1211 | 711 | ADDED ENTRY--MEETING | Used for meetings related to the production of the work (e.g. symposia that contributed to the work). | See Authorized headings sheet and AACR2. Set the first indicator to '2'. |
1212 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1213 | 730 | ADDED ENTRY--UNIFORM TITLE | Used for uniform titles related to the production of the work (e.g. a work that inspired the present work) | See Authorized headings sheet and AACR2. Set the first indicator to the number of non-filing characters (i.e. characters in an initial articles plus the space... for "The " set the first indicator to '4'). |
1214 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1215 | 773 | HOST ITEM ENTRY | Describes the larger bibliographic unit that contains the work (e.g. book or journal containing the article being described in the current record) | If the host publication is author main entry, enter the authorized form of the author's name in subfield 'a'. Put the title in subfield 't'. If the host publication is an independent work, put publication information in subfield 'd'. When available, ISSN and ISBN should always be used in, in subfields 'x' and 'z' respectively. Relationship information (e.g. volume number, page number, etc.) goes in subfield 'g'. Subfield 'q' contains an encoded representation of the location of the item: volume, issue, and section numbers are separated by colons, and the first page is entered following a '<' at the end of the subfield. See ISBD punctuation sheet. Set the first indicator to '0'. If you want the label "In:" to be generated, leave the second indicator blank. If you want something else displayed before the 773 text, set the second indicator to '8' and add a subfield 'i' with the label you want at the beginning of the field (e.g. "$iOffprint from:"). |
1216 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1217 | 830 | SERIES ENTRY--UNIFORM TITLE | Authorized form of the series name transcribed in the 490 field. Often this will just be the same as the 490. | See Authorized headings sheet and AACR2. Set the second indicator to the number of non-filing characters (i.e. characters in an initial articles plus the space... for "The " set the second indicator to '4'). |
1218 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1219 | 852 | LOCATION/CALL NUMBER | Provides the section name for pre-barcode books, pamphlets, and some articles and serials. | Do not put anything in this field if you are cataloging a volume which gets only one record and a barcode. If the item does not get a barcode, or you are currently creating a record for an article in a volume, put the section in subfield 'a' (see ANS cataloging documentation), and the call number in subfield 'i'. Set the first indicator to '8'. |
1220 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1221 | 856 | ELECTRONIC ACCESS | Links to material available online. | Put the URL of any electronic copies or summaries, etc. in subfield 'u' and a link title in subfield 'y'. Set the first indicator to '4'. |
1222 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1223 | 942 | ADDED ENTRY ELEMENTS (KOHA) | Used for Koha-specific data. | Set the subfield 'c' to the appropriate item type. |
1224 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1226 Table: Cataloging Guide
1228 .. _item/holdings-record-cataloging-guide-label:
1230 Item/Holdings Record Cataloging Guide
1231 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
1233 This table represents the default embedded holdings data in Koha. This
1234 information can be used for migration or importing data purposes
1236 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1237 | MARC21 Tag/subfield | Data Element | Description | Notes |
1238 +=======================+=====================================================+==================================================================================+==========================================================================================================================================================================================================================================================================+
1239 | 952$0 | Withdrawn status | Default values: | Coded value, matching :ref:`Authorized Value <authorized-values-label>` category ('WITHDRAWN' in default installation) |
1241 | | | - 0 = Not withdrawn | |
1243 | | | - 1 = Withdrawn | |
1244 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1245 | 952$1 | Lost status | Default values: | It's possible to configure OPAC so that lost items don't display with the :ref:`hidelostitems` system preference. |
1247 | | | - 0 = Available | Coded value, matching :ref:`Authorized Value <authorized-values-label>` category ('LOST' in default installation) |
1249 | | | - 1 = Lost | |
1251 | | | - 2 = Long Overdue (Lost) | |
1253 | | | - 3 = Lost and Paid For | |
1255 | | | - 4 = Missing in Inventory | |
1257 | | | - 5 = Missing in Hold Queue | |
1258 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1259 | 952$2 | Classification | Classification scheme that defines filing rules used for sorting call numbers. | A choice of :ref:`classification sources <classification-sources-label>` as they are defined in administration. If no classification scheme is entered, the system will use the value entered in the :ref:`DefaultClassificationSource` preference. |
1260 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1261 | 952$3 | Materials specified | Specific issues of serials or multi-part items. | Displayed when items are checked out and in to tell the staff how many pieces the item has. Copy/volume data is stored in 952$h and $t for display in Normal views. |
1262 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1263 | 952$4 | Damaged status | Default values: | Coded value, matching :ref:`Authorized Value <authorized-values-label>` category ('DAMAGE' in default installation) |
1265 | | | - 0 = Not damaged | |
1267 | | | - 1 = Damaged | |
1268 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1269 | 952$5 | Use restrictions | Default values: | Coded value, matching :ref:`Authorized Value <authorized-values-label>` category ('RESTRICT' in default installation). This value has no effect on circulation. |
1271 | | | - 0 = No use restrictions | |
1273 | | | - 1 = Restricted Access | |
1274 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1275 | 952$7 | Not for loan | Default values: | Coded value, matching :ref:`Authorized Value <authorized-values-label>` category ('NOT\_LOAN' in default installation). Negative number values can still be placed on hold. |
1277 | | | - -1 = Ordered | |
1279 | | | - 0 = Available for loans | |
1281 | | | - 1 = Not for Loan | |
1283 | | | - 2 = Staff Collection | |
1284 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1285 | 952$8 | Collection code | Coded value | Coded value, matching :ref:`Authorized Value <authorized-values-label>` category ('CCODE' in default installation) |
1286 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1287 | 952$9 | Item number | System-generated item number. | Does not display in the item record. |
1288 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1289 | 952$a | Owning Library \*\* | Branch code | **Required**. Code must be defined in :ref:`Libraries <libraries-label>` |
1290 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1291 | 952$b | Holding library \*\* (usually the same as 952$a ) | Branch code | **Required**. Code must be defined in :ref:`Libraries <libraries-label>` |
1292 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1293 | 952$c | Shelving location code | | Coded value, matching :ref:`Authorized Value <authorized-values-label>` category ('LOC' in default installation) |
1294 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1295 | 952$d | Date acquired | YYYY-MM-DD | Date formats in the 952 subfields are required to be in the system internal format for data loading and subsequent item editing: YYYY-MM-DD |
1296 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1297 | 952$e | Source of acquisition | Coded value or vendor string | Filled in automatically with the Koha assigned vendor id by Acquisitions when an item is received. |
1298 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1299 | 952$g | Purchase price | Decimal number, no currency symbol (ex. 10.00) | Filled in automatically by Acquisitions when an item is received. |
1300 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1301 | 952$h | Serial enumeration | | Filled in automatically by Serials if the issue is received there. |
1302 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1303 | 952$o | Koha full call number | | Can be filled in automatically based on the :ref:`itemcallnumber` system preference. |
1304 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1305 | 952$p | Barcode \* | Max 20 characters | |
1306 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1307 | 952$t | Copy number | Max 32 characters | |
1308 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1309 | 952$u | Uniform Resource Identifier | Item specific URL | Full URL starting with http:// Only needed if your item has its own URL, not necessary if the bib record has a 856$u that applies to all items on the record. |
1310 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1311 | 952$v | Replacement price | Decimal number, no currency symbol (ex. 10.00) | Filled in automatically by Acquisitions when an item is received. |
1312 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1313 | 952$w | Price effective from | YYYY-MM-DD | Date formats in the 952 subfields are required to be in the system internal format for data loading and subsequent item editing: YYYY-MM-DD. Filled in automatically by Acquisitions when an item is received. |
1314 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1315 | 952$x | Nonpublic note | | This is a note field for notes that will not appear in the OPAC. Right now this note does not appear anywhere but in the item edit screen in the staff client. |
1316 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1317 | 952$y | Koha item type \*\* | Coded value, required field for circulation | **Required**. Coded value, must be defined in :ref:`Item types <item-types-label>` |
1318 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1319 | 952$z | Public note | | |
1320 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1322 Table: Koha Embedded Holdings Data
1324 \* - required for circulation
1326 \*\* - required by Koha
1328 .. _material-type-cataloging-guide-label:
1330 Koha XSLT material type icons
1331 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
1333 When you have any of the XSLT system preferences
1334 (:ref:`OPACXSLTDetailsDisplay`,
1335 :ref:`OPACXSLTResultsDisplay`,
1336 :ref:`XSLTDetailsDisplay`, and/or
1337 :ref:`XSLTResultsDisplay`) along with the
1338 :ref:`DisplayOPACiconsXSLT` and
1339 :ref:`DisplayIconsXSLT` preferences turned on you will
1340 see material type icons on the related screen.
1344 These images are coming from values found in your leader, if your
1345 leader is not cataloged properly it might be best to turn off the
1346 :ref:`DisplayOPACiconsXSLT` preference (which
1347 can be done while leaving the other XSLT preferences turned on).
1353 - leader6 = a (and one of the leader7 values below)
1367 - Computer File [CF]
1373 - Continuing Resource [CR]
1409 - Visual Material [VM]
1423 .. _handling-on-order-items-and-holds-label:
1425 Handling On Order Items and Holds
1426 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
1428 If you tend to import your MARC records when you have ordered the book
1429 (as opposed to when you receive the books), and allow patrons to place
1430 holds on those books, you may need to add item records to the \*.mrc
1431 file before importing.
1433 The easiest way to import your latest order is to first run your records
1434 through `MARCEdit <http://marcedit.reeset.net/>`__. Download your MARC
1435 records, saving them to your desktop or some other location you use/will
1436 remember. If you have MARCEdit already installed you should simply have
1437 to double click on your MARC records, and they will automatically open
1442 This tutorial was written with MARCEdit version 5.2.3769.41641 on
1443 Windows XP, instructions may be different if your version or
1444 operating system is different.
1446 - Your original file will automatically be in the input; ensure
1447 MarcBreaker is chosen, and then click "Execute"
1451 - You will be presented with a summary of the records processed at the
1452 bottom of the screen
1456 - Click 'Edit Records' to continue on to adding item records
1458 - Your screen will be replaced with a larger screen containing the MARC
1463 - Click on Tools > Add/Edit Field
1467 - Enter in the Koha specific item info
1471 - In the Field box, type 942
1473 - In the Field Data box, type \\\\$c and the item type code
1474 (\\\\$cBOOK in this example)
1476 - Check the 'Insert last' option
1480 - Enter in the item record data
1484 - In the Field box, type 952
1486 - In the Field Data box, type
1487 $7ORDERED\_STATUS$aPERM\_LOC$bCURR\_LOC$cSHELVING\_LOCATION$eSOURCE\_OF\_ACQ$yITEM\_TYPE
1489 - ex. $7-1$aCPL$bCPL$cNEW$eBrodart$yBOOK
1491 - In a default install of Koha -1 is the value for the Ordered
1494 - You may want to look at other subfields you would like data in
1495 -- for example, changing the collection code to put all the
1496 items in the same collection (8), automatically fill in the
1497 acquisition date (d), or put in a public note (z).
1499 - Be sure you use the $ to separate subfields; adding each
1500 subfield on a separate line will cause that many items to be
1501 imported with your MARC record (in the example above, four
1502 items, each with one of those subfields corrected)
1504 - Make sure you look at the Administration > Authorized Values in
1505 Koha to put the correct code into the field
1507 - Check the 'Insert last' option
1511 - Close the field editor window
1513 - Click on File > Compile into MARC
1517 - Choose where to save your file
1519 Now you want to go into your Koha system and follow the instructions for
1520 :ref:`importing MARC records <stage-marc-records-for-import-label>`.
1522 Once the item has come in, you will need to go to the item record and
1523 individually change the item to have the correct barcode, and manually
1524 change the status from Ordered to the blank line in the Not for Loan
1529 If you purchase your cataloged item records, you may want to request
1530 your vendor put in the information you need into the MARC records
1531 for you; that way, you could import the edited-by-the-vendor file,
1532 overwriting the current record, automatically replacing the data
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