1 .. include:: images.rst
6 Before you start cataloging in Koha you're going to want to do some
7 basic setup. Refer to the :ref:`Implementation Checklist`
8 for a full list of these things. Most importantly you're going to want
9 to make sure that your :ref:`MARC Bibliographic Frameworks` are all
10 defined the way you want. Once in the cataloging module you will not be
11 able to add or remove fields and subfields so your frameworks must be
12 ready before you start cataloging.
14 You can also use OCLC Connexion to send records directly in to Koha. For
15 more information on that please review the :ref:`OCLC Connexion Gateway`
18 - *Get there:* More > Cataloging
20 `Bibliographic Records <#catbibs>`__
21 ------------------------------------
23 In Koha the bibliographic record contains the main information related
24 to the material. This includes things like the title, author, ISBN, etc.
25 This information is stored in Koha in Marc (different flavors of Marc
26 are supported in Koha). Once this information is saved, :ref:`Item Records`
29 `Adding Records <#addbibrec>`__
30 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
32 Records can be added to Koha via original or copy cataloging. You can
33 also choose to use the basic or advanced cataloging interface for all of
36 If you would like to catalog a record using a blank template in the
44 - Choose the framework you would like to base your record off of
46 If you would like to catalog a record using a blank template in the
50 `EnableAdvancedCatalogingEditor <#EnableAdvancedCatalogingEditor>`__
53 - Click the 'Advanced editor' buttonAdvanced editor button
55 If you want to catalog a record based on an existing record at another
56 library in the editor you last used (basic or advanced)
58 - Click 'New from Z39.50/SRU'
63 - Search for the item you would like to catalog
67 If no results are found, try searching for fewer fields,
68 not all Z39.50 targets can search all of the fields above.
70 - Search targets can be altered by using the `Z39.50
71 Admin <#z3950admin>`__ area.
73 - From the results you can view the MARC or Card view for the
74 records or choose to Import them into Koha
79 - In addition to the Import link to the right of each title, you
80 can click on the title you're interested in and a menu will pop
81 up with links to preview the record and import it
83 Import Link Popup on Z39.50 Search Results
86 - If you don't find the title you need in your Z39.50 search
87 results you can click the 'Try Another Search' button at the
88 bottom left of your results
93 `Basic Editor Cataloging <#basicatalog>`__
94 ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
96 In the basic editor once you've opened a blank framework or imported a
97 record via Z39.50 you will be presented with the form to continue
103 - If you would rather not see the MARC tag numbers you can change the
104 value in your `hide\_marc <#hide_marc>`__ system preference or each
105 user can check the box next to 'Show tags' found under 'Settings'.
107 - To expand a collapsed tag click on the tag description
109 - To get help from the Library of Congress on a Marc tag click the
110 question mark (?) to the right of each field number
112 - If you feel that this clutters the screen you can hide the
113 question marks by unchecking the box next to the 'Show MARC tag
114 documentation links' note found under 'Settings'
116 - Sometimes fields may not be editable due to the value in your
117 `BiblioAddsAuthorities <#BiblioAddsAuthorities>`__ system preference.
118 If you have this preference set to not allow catalogers to type in
119 fields controlled by authorities you may see a lock symbol to the
122 Authority fields locked against editing
125 - If this icon appears you must click the icon to the right of the
126 field to search for an existing authority.
131 - From the results list click 'Choose authority' to bring that into
134 Authority search results
137 - To duplicate a field click on the 'repeat this tag' icon to the right
143 - To move subfields in to the right order, click the up arrow to the
146 - To duplicate a subfield click on the clone icon (to remove a
147 copied field, click the delete clone icon) to the right of the
153 - To remove a subfield (if there is more than one of the same type),
154 click the - (minus sign) to the right of the field
156 - To use a plugin click on the icon to the right of the filed
158 Leader Builder Plugin
161 - Some fixed fields have editors that will change based on the
162 material type you're cataloging (for example the 006 and the 008
168 - Once you've finished, click the 'Save' button at the top and choose
169 whether you want to save and view the bib record you have created or
170 continue on to add/edit items attached to the record
175 - Choosing 'Save and view record' will bring you right to the record
178 - Choosing 'Save and edit items' will bring you to the add/edit item
179 form after saving the bib record so that you can attach holdings
181 - Choosing 'Save and continute editing' will allow you to save your
182 work so far and keep you in the editor to continue working
184 - If you are about to add a duplicate record to the system you will be
187 Duplicate Record Warning
190 `Advanced Editor Cataloging <#advancededitor>`__
191 ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
193 In order to use the Advanced cataloging editor you need to enable the
194 `EnableAdvancedCatalogingEditor <#EnableAdvancedCatalogingEditor>`__
199 This feature is currently experimental, and may have bugs that cause
200 corruption of records. It also does not include any support for
201 UNIMARC or NORMARC fixed fields. Please help us test it and report
202 any bugs, but do so at your own risk.
204 In the advanced editor once you've opened a blank framework or imported
205 a record via Z39.50 you will be presented with the form to continue
206 catalogingAdvanced cataloging editor
208 Using the search box on the left you can perform Z39.50 searches
210 Advanced Z39.50 results
213 And from those Z39.50 results you can view the marc record by clicking
214 the link to the right
216 Advanced Z39.50 results
219 Clicking 'Import' will bring the record in to the editor where you can
227 When adding a new field in the Advanced Editor, you need to key
228 underscores for a blank indicator, and surround the indicators with
233 You need to key a space before the first subfield delimiter, but not
234 before or after other subfield delimiters in the field.
236 At the bottom of the editor you will see help from the Library of
237 Congress for the field you are on. In cases where your MARC is invalid
238 you will see red highlighting. To edit the record using only keyboard
239 functions the Keyboard shortcuts button will inform you of the necessary
242 Advanced Z39.50 results
245 `Advanced Cataloging Keyboard Shortcuts <#advancedkeyshortcuts>`__
246 ''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''
248 The following keyboard shortcuts can be used in the advanced cataloging
249 module to save time and clicking.
251 +----------------+--------------------------------+
252 | Shortcut | Behavior |
253 +================+================================+
254 | Ctrl-D | Insert delimiter (‡) |
255 +----------------+--------------------------------+
256 | Ctrl-H | Get help on current subfield |
257 +----------------+--------------------------------+
258 | Ctrl-S | Save record |
259 +----------------+--------------------------------+
260 | Ctrl-X | Delete current field |
261 +----------------+--------------------------------+
262 | Ctrl-Shift-X | Delete current subfield |
263 +----------------+--------------------------------+
264 | Enter | New field on next line |
265 +----------------+--------------------------------+
266 | Shift-Enter | Insert line break |
267 +----------------+--------------------------------+
268 | Tab | Move to next position |
269 +----------------+--------------------------------+
270 | Shift-Tab | Move to previous position |
271 +----------------+--------------------------------+
273 `Macros in Advanced Cataloging <#macroscataloging>`__
274 '''''''''''''''''''''''''''''''''''''''''''''''''''''
276 To record a new macro:
278 - Select the "> Macros..." button
280 - A window will pop up. In this window, select "New macro...," key the
281 new macro's name in the pop-up box and select OK.
283 - Now click to the right of the little number 1, and key the first line
284 of your macro. For a multi-line, i.e., multi-field macro, hit the
285 return key so that a little number 2 appears, and key the second
288 - Your macros will be automatically saved. When finished you can select
289 the "x" to close the window, or select a macro to run on the record
290 that you're editing, or select another macro to run.
292 To edit an existing macro:
294 - Select the "> Macros..." button
296 - A window will pop up. In this window, select the macro that you wish
297 to edit & make your changes.
299 - Your work will automatically be saved, and when finished you can
300 select the "x" to close the window, or select a macro to run on the
301 record that you're editing, or select another macro to run.
303 The basic syntax of the macro language:
305 - new 500=‡aEdited with Rancor
307 - Creates a new 500 with a ‡a subfield and sets it to "Edited with
310 - 245c= by J.K. Rowling.
312 - Sets the first ‡c subfield of the first 245 tag in the record to "
313 by J.K. Rowling", creating it if necessary.
317 - Sets the ‡a subfield of the first 082 tag (creating the subfield
318 if necessary) to the contents of the first 084‡a.
322 - Sets the indicators of the last mentioned tag (in this case, 082)
325 - new 090a=Z674.75.W67
327 - Creates a new ‡a subfield on the first 090 (but only if that field
328 already exists) and sets it to Z674.75.W67.
330 - new 090a at end=Z674.75.W67
334 - new 245b after a= a tale of might and magic /
336 - Creates a new ‡b after the first a subfield and sets it to " a
337 tale of might and magic /".
341 - Deletes the first ‡b subfield on the first 245 to ‡b
343 `Adding Analytic Records <#cataloganalytics>`__
344 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
346 Libraries sometimes make journal articles and articles within monographs
347 and serials accessible to library patrons through analytics cataloging.
348 Analytics cataloging creates separate bibliographic records for these
349 articles, chapters, sections, etc. found within a larger resource such
350 as a book, an article within a journal, newspaper or serial. In
351 analytics cataloging, although a separate bib record is created for the
352 title, it is not physically separated from the host item. Learn more
353 about Analytics in Chapter 13 of AACR2.
355 If you would like to catalog analytic records there are two options. One
356 is to use the `Easy Analytics <#catalogeasyanalytics>`__ funtion; the
357 other is the `Analytics Enhanced Workflow <#catalogenhanceanalytics>`__.
359 `Easy Analytics <#catalogeasyanalytics>`__
360 ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
362 The Easy Analytics feature makes linking analytic records together
363 easier. The first thing you need to do is set the
364 `EasyAnalyticalRecords <#EasyAnalyticalRecords>`__ preference to
365 'Display' and the `UseControlNumber <#UseControlNumber>`__ preference to
368 After cataloging your analytic record (see `Adding
369 Records <#addbibrec>`__ for more on creating records) click 'Edit' from
370 the normal view and choose to 'Link to Host Item'
375 This will prompt you to enter the barcode for the item this record
378 Barcode for Analytic Linking
381 After entering the item's barcode and clicking 'Select' you will receive
382 a confirmation message.
384 Analytic Link Success
387 The record will now have the 773 field filled in properly to complete
393 To view all of the items tied to the host record, do a search for the
394 record, click the Analytics tab on the left and the analytics tied to
395 each barcode will be shown under the "Used in" column.
402 It is also possible to create analytic records from this screen by
403 clicking on "Create Analytics"
405 You can also see the analytics attached to this record by clicking the
406 'Show Analytic' link towards the top of the record in the normal view.
408 Show Analytics on Bib Record
411 When looking at the anaytic record you will also see a link to the host
412 item under the 'Host records' column in the holdings table when viewing
418 `Analytics Enhanced Workflow <#catalogenhanceanalytics>`__
419 ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
421 To use the Enhanced Workflow method of adding analytics, the first thing
422 you need to do is set the
423 `EasyAnalyticalRecords <#EasyAnalyticalRecords>`__ preference to 'Don't
424 display' and the `UseControlNumber <#UseControlNumber>`__ preference to
427 After cataloging your original record (see `Adding
428 Records <#addbibrec>`__ for more on creating records) click 'New' from
429 the normal view and choose to 'New child record.'
434 This will open a new blank record for cataloging. The blank record will
435 only have the 773 field filled in properly to complete the link once the
441 To view all of the items tied to the host record, do a search for the
442 record, click the Analytics tab on the left and the analytics tied to
443 each barcode will be shown under the "Used in" column.
448 You can also see the analytics attached to this record by clicking the
449 'Show Analytic' link towards the top of the record in the normal view.
451 Show Analytics on Bib Record
454 When looking at the anaytic record you will also see a link to the host
455 item under the 'Host records' column in the holdings table when viewing
461 `Editing Analytics <#analyticediting>`__
462 ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
464 If you have linked an analytic record incorrectly you can remove that
465 link by editing the item on the analytic record (not the host record).
466 To do this, go to the analytic record and click the 'Edit' button and
467 choose to 'Edit items'. To the left of each item you will see two
470 Edit Analytic Item Record
473 - Clicking 'Edit in Host' will allow you to edit the item on the host
476 - Clicking 'Delink' will remove the 773 field and the link between the
477 analytic and the host.
479 `Editing Records <#editbibrec>`__
480 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
482 To edit a record you can click 'Edit Biblio' from the search results on
485 Edit Biblio Option on Search Results
488 or by clicking the Edit button on the Bibliographic Record and choosing
491 Edit Record Option on Bibliographic Record
494 The record will open in the MARC editor
499 The alternative is to search via Z39.50 to overlay your record with a
500 fuller record found at another library. You can do this by choosing
501 'Replace Record via Z39.50' from the Edit menu.
506 Once you choose that you will be brought to a Z39.50 search window to
507 search other libraries for the record in question.
509 Once you have made your edits (via either method) you can click 'Save'
510 at the top left of the editor.
512 You can also use the edit menu to add your own custom cover image if you
513 have either `OPACLocalCoverImages <#OPACLocalCoverImages>`__ and/or
514 `LocalCoverImages <#LocalCoverImages>`__ set to 'Display' by choosing
515 'Upload Image' from the menu.
520 Choosing to 'Upload Image' will take you to the `Upload Local Cover
521 Image Tool <#uploadlocalimages>`__.
523 `Duplicating Records <#dupbibrec>`__
524 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
526 Sometimes a copy of the record you need to catalog can't be found via
527 Z39.50. In these cases you can create a duplicate of similar record and
528 edit the necessary pieces to create a new record. To duplicate an
529 existing record click 'Edit as New (Duplicate)' from the Edit menu on
530 the Bibliographic Record
532 Edit as New (Duplicate) Bibliographic Record
535 This will open a new MARC record with the fields filled in with the
536 values from the original Bibliographic Record.
541 `Attaching files to Records <#uploadbibfile>`__
542 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
544 If you would like to upload files to Koha you can do so with a few
547 - You will need to ask your system administrator to set the
548 'upload\_path' config variable to point to where the files will be
551 - You can see if your upload path is set correctly by visiting About
552 Koha > System Information. If there is an error you will see it
553 there.Upload Path Warning
555 - You will want to be sure that your `OPACBaseURL <#OPACBaseURL>`__
556 system preference is set appropriately
558 - You will want to add the upload.pl plugin to the 856$u subfield in
559 one (or multiple) of your `frameworks <#editsubfields>`__
561 Once you are all set up you can continue with cataloging as regular. You
562 will see a plugin icon next to the 856$u that will open up the upload
563 and/or search windowUpload file to record
565 From this menu you can click browse to find a file and attach it, or you
566 can search files you have uploaded previously using the search box. From
567 the search results you can choose which file to attach.Uploaded files
569 Once the file is chosen it will appear as a link in the MARC record and
570 on the detail display.
572 `Merging Records <#mergebibs>`__
573 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
575 To merge bibliographic records together you will want to go to the
576 Cataloging module and perform a search.
578 If you see duplicates on that search results screen you can check the
579 boxes next to the duplicates and click the 'Merge selected' button at
580 the top of the results.
582 Once you have selected the records you want to merge, click the 'Merge
583 selected' button at the top of the list. You will be asked which of the
584 records you would like to keep as your primary record and which will be
585 deleted after the merge. If the records were created using different
586 frameworks, Koha will also ask you what Framework you would like the
587 newly merged record to use.
589 Choose Primary Record for Merge
592 You will be presented with the MARC for all of the records (each
593 accessible by tabs labeled with the bib numbers for those records). By
594 default the entire first record will be selected, uncheck the fields you
595 don't want in the final (destination) record and then move on to the
596 second tab to choose which fields should be in the final (destination)
602 Should you try to add a field that is not repeatable two times (like
603 choosing the 245 field from both record #1 and #2) you will be presented
609 Below the records you are merging is an option to enter fields to report
610 on. This will allow you to control what fields you see on the merge
616 If you enter nothing you will be presented with a confirmation of
622 If you enter fields you will see those on the confirmation page (you can
623 set defaults with the `MergeReportFields <#MergeReportFields>`__
629 Once you have completed your selections click the 'merge' button. The
630 primary record will now CONTAIN the data you chose for it as well as all
631 of the items/holdings from both bib records, and the second record will
636 It is important to rebuild your zebra index immediately after
637 merging records. If a search is performed for a record which has
638 been deleted Koha will present the patrons with an error in the
643 If you would like you can also use the `Lists <#lists>`__ tool for
644 merging records together. `Learn more here <#mergebibrecs>`__.
646 `Deleting Records <#deleterecord>`__
647 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
649 To delete a bibliographic record simply choose the 'Edit' button and
650 select 'Delete record'
655 Bibliographic records can only be deleted one all items have been
656 deleted. If you try to delete a bibliographic record with items still
657 attached you will see that the delete option is grayed out.
659 Record with items still attached
662 `Item Records <#catitems>`__
663 ----------------------------
665 In Koha each bibliographic record can have one or more items attached.
666 These items are sometimes referred to as holdings. Each item includes
667 information to the physical copy the library has.
669 `Adding Items <#addingitems>`__
670 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
672 After saving a new bibliographic record, you will be redirected to a
673 blank item record so that you can attach an item to the bibliographic
674 record. You can also click 'Add/Edit Items' from the cataloging search
677 Add/Edit Items Option on Search Results
680 or you can add new item at any time by clicking 'New' on the
681 bibliographic record and choosing 'New Item'
686 The item edit form will appear:
691 At the very least, if you plan on circulating the item, the following
692 fields should be entered for new items:
694 - 2 - Source of classification
696 - a - Permanent location
698 - b - Current location
700 - o - Full call number
702 - If you'd like you can use the `call number browser
703 plugin <#cnbrowseplugin>`__ for this field. If it's enabled you'll
704 see a ... to the right of the field. When clicked that will open a
705 call number browser window if the row is highlighted in Red then
706 the call number is in use, if there is a thin Green line instead
707 then the call number can be used.Call number browser
711 - v - Cost, replacement price
713 - This value will be charged to patrons when you mark an item they
714 have checked out as 'Lost'
718 To make sure that these values are filled in you can mark them as
719 mandatory in the `framework <#marcbibframeworks>`__ you're using and
720 then they will appear in red with a 'required' label. The item will not
721 save until the required fields are filled in.
723 Required Item Subfield
728 To make item subfields required in a framework you'll want to
729 edit the 952 field in the `framework
730 editor <#marcbibframeworks>`__.
732 Below the add form there are 3 buttons for adding the item
737 - Add Item will add just the one item
739 - Add & Duplicate will add the item and fill in a new form with the
740 same values for your to alter
742 - Add Multiple items will ask how many items and will then add that
743 number of items adding +1 to the barcode so each barcode is unique
745 Your added items will appear above the add form once submitted
750 Your items will also appear below the bibliographic details on the bib
753 List of Items on the Bib Record
757 `SpineLabelShowPrintOnBibDetails <#SpineLabelShowPrintOnBibDetails>`__
758 set to 'Display' then there will also be a link to print a quick spine
759 label next to each item.
761 List of Items on the Bib Record with a Print Label link
764 You can also filter the contents of your holdings table by clicking the
765 'Activate filters' links. This will show a row at the top where you can
766 type in any column to filter the results in the table.
771 `Editing Items <#editingitems>`__
772 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
774 Items can be edited in several ways.
776 - Clicking 'Edit' and 'Edit Items' from the bibliographic record
778 Edit Items Menu Option
781 Which will open up a list of items where you can click the 'Actions'
782 button to the left of the specific item you would like to edit and
785 Edit individual items
788 - Clicking 'Edit Items' beside the item on the 'Items' tab
793 Which will open up the editor on the item you'd like to edit
795 Edit individual items
798 - Clicking 'Edit' and then 'Edit items in batch'
800 Edit items in a batch
803 This will open up the `batch item modification
804 tool <#batchmodifyitems>`__ where you can edit all of the items on
805 this record as a batch.
807 - You can also enable
808 `StaffDetailItemSelection <#StaffDetailItemSelection>`__ to have
809 checkboxes appear to the left of each item on the detail display. You
810 can then check off the items you would like to edit and click 'Modify
811 selected items' at the top of the list.
813 Editing selected items
816 - You can click 'Edit' to the right of each item in the Holdings
817 tabEdit individual items
819 - There is also a link to Edit items from the search results in the
820 staff clientEdit item on the search results
822 - Finally you can use the `Batch Item
823 Modification <#batchmodifyitems>`__ tool
825 `Quick Item Status Updates <#itemquickedit>`__
826 ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
828 Often circulation staff need to change the status of an item to Lost or
829 Damaged. This doesn't require you to edit the entire item record.
830 Instead clicking on the item barcode on the checkout summary or checkin
831 history will bring you to an item summary. You can also get to the item
832 summary by clicking on the Items tab to the left of the bib detail page.
837 From this view you can mark an item lost by choosing a lost status from
838 the pull down and clicking the 'Set Status' button.
843 You can also mark an item as damaged by choosing a damaged status from
844 the pull down and clicking the 'Set Status' button.
849 `Duplicating Items <#duplicateitem>`__
850 ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
852 You can easily duplicate each item by clicking the 'Action' button the
853 left of each item on the edit items screen
855 Edit individual items
858 From here you can choose to 'Duplicate' the item and this will populate
859 the form with the values from the item you chose.
861 `Item Information <#iteminfo>`__
862 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
864 To the left of every bibliographic record there is a tab to view the
870 Clicking that tab will give you basic information about the items. From
871 here you can see basic information about the item such as the home
872 library, item type, collection code, call number and replacement price.
873 You can also see and edit the status information. If an item is marked
874 lost or withdrawn you will also see the date that status was applied.
876 In the History section you will see infomration about the check out
877 history of the item and if you ordered the item via the acquisitions
878 module then this section will include information about the order.
880 History with order info
883 If the Order or Accession date is linked, clicking it will bring you to
884 the acquisitions information for that item.
886 `Moving Items <#moveitemrec>`__
887 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
889 Items can be moved from one bibliographic record to another using the
895 Visit the bibliographic record you want to attach the item to and choose
896 'Attach Item' from the 'Edit' menu.
901 Simply enter the barcode for the item you want to move and click
904 If you want to move all items to a new record creating only one
905 bibliographic record you can use the `Merge Records
906 tool <#mergebibrecs>`__ instead.
908 `Deleting Items <#deleteitems>`__
909 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
911 There are many ways to delete item records. If you only need to delete
912 one item you can do this by opening up the detail page for the bib
913 record and clicking the 'Edit' button at the top. From there you can
914 choose to 'Edit items'.
916 'Edit Items' menu option
919 You will be presented with a list of items and next to each one will be
920 a link labeled 'Delete'. Click that link and if the item is not checked
921 out it will delete that item.
923 Delete link on the left
926 If you know that all of the items attached to your record are not
927 currently checked out you can use the 'Delete all items' option under
928 the 'Edit menu' and it will remove all items from the record.
931 `StaffDetailItemSelection <#StaffDetailItemSelection>`__ to have
932 checkboxes appear to the left of each item on the detail display. You
933 can then check off the items you would like to delete and click 'Delete
934 selected items' at the top of the list.
936 Deleting selected items
939 Finally you can use the `batch delete tool <#batchdeleteitems>`__ to
940 delete a batch of items.
942 `Item Specific Circulation History <#itemcirchistory>`__
943 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
945 Each bibliographic record keeps a circulation history (with or without
946 the patron information depending on your settings), but each item also
947 has its own circulation history page. To see this, click on the 'Items'
948 tab to the left of the record you are viewing.
953 Below the 'History' heading is a link to 'View item's checkout history,'
954 clicking that will open up the item's history which will look slightly
955 different from the bibliographic record's history page.
957 Item Specific Circulation History
960 `Authorities <#catauthorities>`__
961 ---------------------------------
963 Authority records are a way of controlling fields in your MARC records.
964 Using authority records will provide you with control over subject
965 headings, personal names and places.
967 `Adding Authorities <#addauthorities>`__
968 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
970 To add a new authority record you can either choose the authority type
971 from the 'New Authority' button or search another library by clicking
972 the 'New from Z39.50' button.
974 New Authority Record Options
977 If you choose to enter a new authority from scratch, the form that
978 appears will allow you to enter all of the necessary details regarding
979 your authority record.
984 To expand collapsed values simply click on the title and the subfields
985 will appear. To duplicate a field or subfield just click the plus sign
986 (+) to the right of the label. To use field helper plugins simply click
987 the ellipsis (...) to the right of the field.
989 When linking authorities to other headings, you can use the authority
990 finder plugin by clicking the ellipsis (...) to the right of the field.
992 Authority search plugin
995 From there you can search your authority file for the authority to link.
996 If you can't find the authority to link, you can click the 'Create new'
997 button and add the necessary authority for the link. This plugin also
998 allows for you to choose the link relationship between the authorities.
1000 Authority relationships
1003 If you choose to search another library for the authority record you
1004 will be presented with a search box
1006 Authority Z39.50 Search
1009 From the results you can choose the 'Import' link to the right of the
1010 record you would like to add to Koha
1012 Authority Z39.50 Results
1015 You will then be presented with the form to edit the authority before
1016 saving it to your system
1021 `Searching Authorities <#searchauthorities>`__
1022 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
1024 From the authorities page you can search for existing terms and the
1025 bibliographic records they are attached to.
1030 From the results you will see the authority record, how many
1031 bibliographic records it is attached to, an 'Actions' menu that includes
1032 the ability to `edit <#editauthorities>`__, `merge <#authoritymerge>`__
1033 and `delete <#editauthorities>`__ (if there are no bibliographic records
1036 Authority Search Results
1039 Clicking on the Details link to the right of the authority record
1040 summary will open the full record and the option to edit the record.
1045 If the authority has See Alsos in it you will see those broken out on
1046 the search results, clicking the linked headings will run a search for
1047 that heading instead.
1049 See Also in Authorities
1052 `Editing Authorities <#editauthorities>`__
1053 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
1055 Authorities can be edited by clicking on the authority summary from the
1056 search results and then clicking the 'Edit' button above the record. Or
1057 by clicking on the 'Edit' link to the left of the authority on the
1060 Edit Authority Record
1063 Once you've made the necessary edits, simply click 'Save' and
1064 `dontmerge <#dontmerge>`__ is set to 'Do', Koha will immediately update
1065 all of the bib records linked to the authority with the new authority
1066 record's data. If dontmerge is set to "Don't" then Koha won't edit bib
1067 records when changes are made to authorities, rather, this is done later
1068 by the `merge\_authority.pl cronjob <#mergeauthcron>`__.
1070 To delete an authority record you first must make sure it's not linked
1071 to any bibliographic records. If it is not used by any bibliographic
1072 records a 'Delete' link will appear to the right of the record on the
1073 search results and as a button that appears after clicking on the
1074 summary of the authority record.
1076 `Merging Authorities <#authoritymerge>`__
1077 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
1079 If you have duplicate authority records you can merge them together by
1080 clicking the 'Merge' link, found in the actions menu, next to two
1081 results on an authority search.
1083 Duplicate authorities results
1086 After clicking 'Merge' on the first result you will see that authority
1087 listed at the top of the results.
1089 Merging authorities results
1092 Next you need to click 'Merge' next to the second result you'd like to
1095 You will be asked which of the two records you would like to keep as
1096 your primary record and which will be deleted after the merge.
1101 You will be presented with the MARC for both of the records (each
1102 accessible by tabs labeled with the authority numbers for those
1103 records). By default the entire first record will be selected, uncheck
1104 the fields you don't want in the final (destination) record and then
1105 move on to the second tab to choose which fields should be in the final
1106 (destination) record.
1108 Authorities to merge
1111 Once you have completed your selections click the 'Merge' button. The
1112 primary record will now contain the data you chose for it and the second
1113 record will be deleted.
1118 `Cataloging Guides <#catguides>`__
1119 ----------------------------------
1121 `Bibliographic Record Cataloging Cheat Sheet <#bibcatcheatsheet>`__
1122 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
1124 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1125 | Tag | Label | Description | Instructions |
1126 +=======+=====================================+======================================================================================================================================================+===================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================================+
1127 | 000 | LEADER | Describes the record(i.e. surrogate) -- is it a record for a monograph? A serial? | Click in this field to fill it in. Then set "Bibliographic level" to 'a' for articles or 's' for serials. Otherwise, leave everything as is. |
1128 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1129 | 001 | CONTROL NUMBER | Accession number. | Enter the accession number written inside the item here. For articles and items which do not have accession numbers, leave blank. |
1130 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1131 | 003 | CONTROL NUMBER IDENTIFIER | Your MARC Organizational Code | Click in this field to fill it in (will auto fill if you have your `MARCOrgCode <#MARCOrgCode>`__ preference set). |
1132 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1133 | 005 | D & T LATEST TRANSACTION | Current date and time. | Click in this field to fill it in. |
1134 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1135 | 008 | FIXED-LENGTH DATA ELEMENTS | Field containing computer-readable representations of a number of things. | Generally you will only use 's' (single) or 'm' (multiple) options for position 06- use the former when the item was published in a single year, the latter when it was published over the course of several. If there is a single date, only enter a date in the first date field (positions 07-10). Enter the three-digit country code in positions 15-17, being sure to add spaces if the country code is fewer than three characters long. If there is an index, note that fact in position 31. Enter the three-letter language code in positions 35-37. |
1136 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1137 | 010 | LCCN | A number assigned by the Library of Congress to uniquely identify the work. | Check on the copyright page of the book (if it was published in the US) or the LC catalog for this number. If you can't find it, don't worry about it. |
1138 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1139 | 020 | ISBN | Unique number used by publishers to identify books. | If this number isn't listed on the book, there probably isn't one. |
1140 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1141 | 022 | ISSN | Unique number used by publishers to identify serials. | If this number isn't listed on the book, there probably isn't one. |
1142 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1143 | 033 | DATE/TIME OF EVENT | Used for auction dates. Required for auction catalogs. | For auctions that took place on only one day, enter the date of the auction in the format YYYYMMDD in the subfield 'a' and a '0' in the first indicator. For auctions that took place over two consecutive days or any number of non-consecutive days, create a subfield 'a' for each day with the date in the format YYYYMMDD, and put a '1' in the first indicator. For auctions that took place over more than two consecutive days, create a subfield 'a' (in format YYYYMMDD) for the first day and a subfield 'a' (also in format YYYYMMDD) for the last day, and put a '2' in the first indicator. |
1144 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1145 | 040 | CATALOGING SOURCE | Identifies which libraries created and modified the record. | For imported records, add a subfield 'd' with your OCLC code as the value. For new records, make sure that the subfield 'c' with your OCLC code as the value. |
1146 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1147 | 041 | LANGUAGE CODE | Identifies all the languages used in an item, when two or more languages are present. | For significant portions of a text in a given language, there should be a subfield 'a' with that language code. If there are only summaries or abstracts in a specific language, create a subfield 'b' with that language code. |
1148 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1149 | 100 | MAIN ENTRY--PERSONAL | Authorized form of the main author's name | See Authorized headings sheet and AACR2. The first indicator should generally be a '1', to indicate that the entry is surname first. If the name consists only of a forename, however, the first indicator should be '0'. |
1150 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1151 | 110 | MAIN ENTRY--CORPORATE | Authorized form of the name of the main corporate author. Required for auction catalogs. | Auction catalogs should use a 110 field rather than a 100 field. See Authorized headings sheet and AACR2. Set the first indicator to '2'. |
1152 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1153 | 111 | MAIN ENTRY--MEETING | Authorized form of the name of a meeting which acted as a main offer (e.g. conference proceedings) | See Authorized headings sheet and AACR2. Set the first indicator to '2'. |
1154 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1155 | 245 | TITLE STATEMENT | Transcription of the title statement from the title page (or chief source of information) | Enter the title in subfield 'a', the subtitle in subfield 'b', and the statement of responsibility in subfield 'c'. If you are creating a record for a single volume or part of a multi-part item, you should put the part number in subfield 'n' and the part title in subfield 'p.' For auction catalogs, the date (in 'MM/DD/YYYY' format) should be listed in square brackets in subfield 'f'. See ISBD punctuation sheet. Set the first indicator to '0' if there is no author, otherwise set it to '1'. Set the second indicator to the number of non-filing characters (i.e. characters in an initial articles plus the space... for "The " set the second indicator to '4'). |
1156 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1157 | 246 | VARYING FORM OF TITLE | Alternate form of title for searching and filing purposes | If the patron might look for the work under a different title, enter it here. Do not include initial articles. The first indicator should be '3', unless the title is merely a variant spelling, in which case the first indicator should be '1'. |
1158 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1159 | 250 | EDITION STATEMENT | Transcription of the edition statement from the title page (or chief source of information) | Transcribe the edition statement exactly as it appears on the title-page. You may abbreviate if the edition statement is very long. |
1160 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1161 | 260 | PUBLICATION (IMPRINT) | Publication information. | Put the location of publication in subfield 'a', the publisher in subfield 'b', and the year (or probable year) in subfield 'c'. See ISBD punctuation sheet. |
1162 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1163 | 300 | PHYSICAL DESCRIPTION | Physical description | Enter the pagination statement in subfield 'a', a brief description of "special" contents such as illustrations or maps in subfield 'b' (see AACR2), and the size of the item in subfield 'c'. See ISBD punctuation sheet. |
1164 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1165 | 490 | SERIES STATEMENT | Shows the series statement exactly as it appears on the item. | Transcribe the series statement into subfield 'a' with the volume number in subfield 'v'. See ISBD punctuation sheet. Set the first indicator to '1' if you are using an 830. As a general rule, you should do so. |
1166 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1167 | 500 | GENERAL NOTE | Notes that don't fit anywhere else. | Enter notes as full sentences, with a separate 500 field for each distinct topic. |
1168 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1169 | 501 | WITH NOTE | Notes whether the work is bound with the works described by other records. | Put description of relationship in subfield 'a'. |
1170 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1171 | 504 | BIBLIOGRAPHY, ETC. NOTE | Indicates whether the work includes a bibliography. | If the work includes a bibliography and index, put the text "Includes bibliographical references (p. XXX-XXX) and index." in subfield 'a'. If the work does not include an index, remove that part of the sentence. If the references are scattered throughout the work and not gathered into a distinct sentence, remove the parenthetical statement. |
1172 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1173 | 505 | FORMATTED CONTENTS | List of contents in a standard format. Unformatted contents can be listed in a 500 (General Note) field. | See ISBD punctuation sheet. Set the first indicator to '0'. If you are separately coding authors and titles, set the second indicator to '0'. Otherwise, leave the second indicator blank. |
1174 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1175 | 518 | DATE/TIME OF EVENT NOTE | Used for auction dates. | For auction catalogs, enter the date of the auction in the format 'January 2, 1984' in the subfield 'a' |
1176 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1177 | 520 | SUMMARY, ETC. | A brief summary or abstract of the book or article. | In general you do not need to write a summary. A summary might be called for, however, with items that cannot be easily reviewed by a patron, such as books with highly acidic paper or CD-ROMs. |
1178 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1179 | 546 | LANGUAGE NOTE | Note describing the languages used in the work | Only needed for works in multiple languages. See ISBD punctuation sheet. |
1180 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1181 | 561 | PROVENANCE INFORMATION | Describes the previous ownership of the item. | Used only for rare books. |
1182 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1183 | 563 | BINDING INFORMATION | Describes the binding of the item. | Used only for rare books. |
1184 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1185 | 590 | LOCAL NOTE | Local notes. Required for auction catalogs. | Used for auction catalogs to indicate what types of coins are sold in the auction- Roman, Greek, etc. |
1186 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1187 | 600 | SUBJECT ADDED--PERSONAL | Authorized form of personal names for people discussed in the work | See Authorized headings sheet and AACR2. The first indicator should generally be a '1', to indicate that the entry is surname first. If the name consists only of a forename, however, the first indicator should be '0'. If you found the name in the LC authority file, set the second indicator to '0'. Otherwise set the second indicator to '4'. |
1188 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1189 | 610 | SUBJECT ADDED--CORPORATE | Authorized form of corporate names for organizations discussed in the work | See Authorized headings sheet and AACR2. Set the first indicator to '2'. If you found the name in the LC authority file, set the second indicator to '0'. Otherwise set the second indicator to '4'. |
1190 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1191 | 611 | SUBJECT ADDED--MEETING | Authorized form of meeting names for meetings discussed in the work | See Authorized headings sheet and AACR2. Set the first indicator to '2'. If you found the name in the LC authority file, set the second indicator to '0'. Otherwise set the second indicator to '4'. |
1192 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1193 | 630 | SUBJECT ADDED--UNIFORM TITLE | Authorized form of titles for other works discussed in the work | See Authorized headings sheet and AACR2. Set the first indicator to the number of non-filing characters (i.e. characters in an initial articles plus the space... for "The " set the first indicator to '4'). If you found the name in the LC authority file, set the second indicator to '0'. Otherwise set the second indicator to '4'. |
1194 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1195 | 650 | SUBJECT ADDED--TOPICAL | Library of Congress Subject Heading terms describing the subject of the work | See Authorized headings sheet and AACR2. If you found the name in the LC authority file, set the second indicator to '0'. Otherwise set the second indicator to '4'. |
1196 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1197 | 651 | SUBJECT ADDED--GEOGRAPHICAL | Library of Congress Subject Heading geographical terms describing the subject of the work | See Authorized headings sheet and AACR2. If you found the name in the LC authority file, set the second indicator to '0'. Otherwise set the second indicator to '4'. |
1198 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1199 | 655 | INDEX TERM--GENRE/FORM | Describes what an item is as opposed to what the item is about. | Generally used only for auction catalogs, which should have the genre heading "Auction catalogs." (make sure to find the authorized heading!) If you found the name in the LC authority file, set the second indicator to '0'. If you are using a term from a specific thesaurus, set the second indicator to '7' and put the code for the thesaurus in subfield '2'. Otherwise set the second indicator to '4'. |
1200 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1201 | 690 | LOCAL SUBJECT ADDED--TOPICAL | Used for headings from any custom subject authority file. | If there is no appropriate LCSH term, you can use a 690 with subject headings you find on other items in the catalog. |
1202 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1203 | 691 | LOCAL SUBJECT ADDED--GEOGRAPHICAL | Used for headings from any custom subject authority file. | If there is no appropriate LCSH term, you can use a 691 with subject headings you find on other items in the catalog. |
1204 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1205 | 700 | ADDED ENTRY--PERSONAL | Used for second authors and other persons related to the production of the work. | See Authorized headings sheet and AACR2. The first indicator should generally be a '1', to indicate that the entry is surname first. If the name consists only of a forename, however, the first indicator should be '0'. |
1206 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1207 | 710 | ADDED ENTRY--CORPORATE | Used for corporate bodies related to the production of the work (e.g. publishers). | See Authorized headings sheet and AACR2. Set the first indicator to '2'. |
1208 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1209 | 711 | ADDED ENTRY--MEETING | Used for meetings related to the production of the work (e.g. symposia that contributed to the work). | See Authorized headings sheet and AACR2. Set the first indicator to '2'. |
1210 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1211 | 730 | ADDED ENTRY--UNIFORM TITLE | Used for uniform titles related to the production of the work (e.g. a work that inspired the present work) | See Authorized headings sheet and AACR2. Set the first indicator to the number of non-filing characters (i.e. characters in an initial articles plus the space... for "The " set the first indicator to '4'). |
1212 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1213 | 773 | HOST ITEM ENTRY | Describes the larger bibliographic unit that contains the work (e.g. book or journal containing the article being described in the current record) | If the host publication is author main entry, enter the authorized form of the author's name in subfield 'a'. Put the title in subfield 't'. If the host publication is an independent work, put publication information in subfield 'd'. When available, ISSN and ISBN should always be used in, in subfields 'x' and 'z' respectively. Relationship information (e.g. volume number, page number, etc.) goes in subfield 'g'. Subfield 'q' contains an encoded representation of the location of the item: volume, issue, and section numbers are separated by colons, and the first page is entered following a '<' at the end of the subfield. See ISBD punctuation sheet. Set the first indicator to '0'. If you want the label "In:" to be generated, leave the second indicator blank. If you want something else displayed before the 773 text, set the second indicator to '8' and add a subfield 'i' with the label you want at the beginning of the field (e.g. "$iOffprint from:"). |
1214 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1215 | 830 | SERIES ENTRY--UNIFORM TITLE | Authorized form of the series name transcribed in the 490 field. Often this will just be the same as the 490. | See Authorized headings sheet and AACR2. Set the second indicator to the number of non-filing characters (i.e. characters in an initial articles plus the space... for "The " set the second indicator to '4'). |
1216 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1217 | 852 | LOCATION/CALL NUMBER | Provides the section name for pre-barcode books, pamphlets, and some articles and serials. | Do not put anything in this field if you are cataloging a volume which gets only one record and a barcode. If the item does not get a barcode, or you are currently creating a record for an article in a volume, put the section in subfield 'a' (see ANS cataloging documentation), and the call number in subfield 'i'. Set the first indicator to '8'. |
1218 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1219 | 856 | ELECTRONIC ACCESS | Links to material available online. | Put the URL of any electronic copies or summaries, etc. in subfield 'u' and a link title in subfield 'y'. Set the first indicator to '4'. |
1220 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1221 | 942 | ADDED ENTRY ELEMENTS (KOHA) | Used for Koha-specific data. | Set the subfield 'c' to the appropriate item type. |
1222 +-------+-------------------------------------+------------------------------------------------------------------------------------------------------------------------------------------------------+---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1224 Table: Cataloging Guide
1226 `Item/Holdings Record Cataloging Guide <#itemcatguide>`__
1227 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
1229 This table represents the default embedded holdings data in Koha. This
1230 information can be used for migration or importing data purposes
1232 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1233 | MARC21 Tag/subfield | Data Element | Description | Notes |
1234 +=======================+=====================================================+==================================================================================+==========================================================================================================================================================================================================================================================================+
1235 | 952$0 | Withdrawn status | Default values: | Coded value, matching `Authorized Value <#authorizedvalues>`__ category ('WITHDRAWN' in default installation) |
1237 | | | - 0 = Not withdrawn | |
1239 | | | - 1 = Withdrawn | |
1240 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1241 | 952$1 | Lost status | Default values: | It's possible to configure OPAC so that lost items don't display with the `hidelostitems <#hidelostitems>`__ system preference. |
1243 | | | - 0 = Available | Coded value, matching `Authorized Value <#authorizedvalues>`__ category ('LOST' in default installation) |
1245 | | | - 1 = Lost | |
1247 | | | - 2 = Long Overdue (Lost) | |
1249 | | | - 3 = Lost and Paid For | |
1251 | | | - 4 = Missing in Inventory | |
1253 | | | - 5 = Missing in Hold Queue | |
1254 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1255 | 952$2 | Classification | Classification scheme that defines filing rules used for sorting call numbers. | A choice of `classification sources <#classificationsources>`__ as they are defined in administration. If no classification scheme is entered, the system will use the value entered in the `DefaultClassificationSource <#DefaultClassificationSource>`__ preference. |
1256 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1257 | 952$3 | Materials specified | Specific issues of serials or multi-part items. | Displayed when items are checked out and in to tell the staff how many pieces the item has. Copy/volume data is stored in 952$h and $t for display in Normal views. |
1258 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1259 | 952$4 | Damaged status | Default values: | Coded value, matching `Authorized Value <#authorizedvalues>`__ category ('DAMAGE' in default installation) |
1261 | | | - 0 = Not damaged | |
1263 | | | - 1 = Damaged | |
1264 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1265 | 952$5 | Use restrictions | Default values: | Coded value, matching `Authorized Value <#authorizedvalues>`__ category ('RESTRICT' in default installation). This value has no effect on circulation. |
1267 | | | - 0 = No use restrictions | |
1269 | | | - 1 = Restricted Access | |
1270 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1271 | 952$7 | Not for loan | Default values: | Coded value, matching `Authorized Value <#authorizedvalues>`__ category ('NOT\_LOAN' in default installation). Negative number values can still be placed on hold. |
1273 | | | - -1 = Ordered | |
1275 | | | - 0 = Available for loans | |
1277 | | | - 1 = Not for Loan | |
1279 | | | - 2 = Staff Collection | |
1280 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1281 | 952$8 | Collection code | Coded value | Coded value, matching `Authorized Value <#authorizedvalues>`__ category ('CCODE' in default installation) |
1282 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1283 | 952$9 | Item number | System-generated item number. | Does not display in the item record. |
1284 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1285 | 952$a | Owning Library \*\* | Branch code | **Required**. Code must be defined in `Libraries, Branches and Groups <#libsgroups>`__ |
1286 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1287 | 952$b | Holding library \*\* (usually the same as 952$a ) | Branch code | **Required**. Code must be defined in `Libraries, Branches and Groups <#libsgroups>`__ |
1288 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1289 | 952$c | Shelving location code | | Coded value, matching `Authorized Value <#authorizedvalues>`__ category ('LOC' in default installation) |
1290 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1291 | 952$d | Date acquired | YYYY-MM-DD | Date formats in the 952 subfields are required to be in the system internal format for data loading and subsequent item editing: YYYY-MM-DD |
1292 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1293 | 952$e | Source of acquisition | Coded value or vendor string | Filled in automatically with the Koha assigned vendor id by Acquisitions when an item is received. |
1294 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1295 | 952$g | Purchase price | Decimal number, no currency symbol (ex. 10.00) | Filled in automatically by Acquisitions when an item is received. |
1296 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1297 | 952$h | Serial enumeration | | Filled in automatically by Serials if the issue is received there. |
1298 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1299 | 952$o | Koha full call number | | Can be filled in automatically based on the `itemcallnumber <#itemcallnumber>`__ system preference. |
1300 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1301 | 952$p | Barcode \* | Max 20 characters | |
1302 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1303 | 952$t | Copy number | Max 32 characters | |
1304 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1305 | 952$u | Uniform Resource Identifier | Item specific URL | Full URL starting with http:// Only needed if your item has its own URL, not necessary if the bib record has a 856$u that applies to all items on the record. |
1306 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1307 | 952$v | Replacement price | Decimal number, no currency symbol (ex. 10.00) | Filled in automatically by Acquisitions when an item is received. |
1308 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1309 | 952$w | Price effective from | YYYY-MM-DD | Date formats in the 952 subfields are required to be in the system internal format for data loading and subsequent item editing: YYYY-MM-DD. Filled in automatically by Acquisitions when an item is received. |
1310 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1311 | 952$x | Nonpublic note | | This is a note field for notes that will not appear in the OPAC. Right now this note does not appear anywhere but in the item edit screen in the staff client. |
1312 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1313 | 952$y | Koha item type \*\* | Coded value, required field for circulation | **Required**. Coded value, must be defined in `Item types <#itemtypeadmin>`__ |
1314 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1315 | 952$z | Public note | | |
1316 +-----------------------+-----------------------------------------------------+----------------------------------------------------------------------------------+--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------+
1318 Table: Koha Embedded Holdings Data
1320 \* - required for circulation
1322 \*\* - required by Koha
1324 `Handling On Order Items and Holds <#onorderitemholds>`__
1325 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
1327 If you tend to import your MARC records when you have ordered the book
1328 (as opposed to when you receive the books), and allow patrons to place
1329 holds on those books, you may need to add item records to the \*.mrc
1330 file before importing.
1332 The easiest way to import your latest order is to first run your records
1333 through `MARCEdit <http://marcedit.reeset.net/>`__. Download your MARC
1334 records, saving them to your desktop or some other location you use/will
1335 remember. If you have MARCEdit already installed you should simply have
1336 to double click on your MARC records, and they will automatically open
1341 This tutorial was written with MARCEdit version 5.2.3769.41641 on
1342 Windows XP, instructions may be different if your version or
1343 operating system is different.
1345 - Your original file will automatically be in the input; ensure
1346 MarcBreaker is chosen, and then click "Execute"
1351 - You will be presented with a summary of the records processed at the
1352 bottom of the screen
1357 - Click 'Edit Records' to continue on to adding item records
1359 - Your screen will be replaced with a larger screen containing the MARC
1362 MARC file for editing
1365 - Click on Tools > Add/Edit Field
1370 - Enter in the Koha specific item info
1375 - In the Field box, type 942
1377 - In the Field Data box, type \\\\$c and the item type code
1378 (\\\\$cBOOK in this example)
1380 - Check the 'Insert last' option
1384 - Enter in the item record data
1389 - In the Field box, type 952
1391 - In the Field Data box, type
1392 $7ORDERED\_STATUS$aPERM\_LOC$bCURR\_LOC$cSHELVING\_LOCATION$eSOURCE\_OF\_ACQ$yITEM\_TYPE
1394 - ex. $7-1$aCPL$bCPL$cNEW$eBrodart$yBOOK
1396 - In a default install of Koha -1 is the value for the Ordered
1399 - You may want to look at other subfields you would like data in
1400 -- for example, changing the collection code to put all the
1401 items in the same collection (8), automatically fill in the
1402 acquisition date (d), or put in a public note (z).
1404 - Be sure you use the $ to separate subfields; adding each
1405 subfield on a separate line will cause that many items to be
1406 imported with your MARC record (in the example above, four
1407 items, each with one of those subfields corrected)
1409 - Make sure you look at the Administration > Authorized Values in
1410 Koha to put the correct code into the field
1412 - Check the 'Insert last' option
1416 - Close the field editor window
1418 - Click on File > Compile into MARC
1423 - Choose where to save your file
1425 Now you want to go into your Koha system and follow the instructions for
1426 `importing MARC records <#stagemarc>`__.
1428 Once the item has come in, you will need to go to the item record and
1429 individually change the item to have the correct barcode, and manually
1430 change the status from Ordered to the blank line in the Not for Loan
1435 If you purchase your cataloged item records, you may want to request
1436 your vendor put in the information you need into the MARC records
1437 for you; that way, you could import the edited-by-the-vendor file,
1438 overwriting the current record, automatically replacing the data
projects / kohadocs.git / blob