<para>To merge bibliographic records together you will want to go to the Cataloging module
and perform a search. </para>
<para>If you see duplicates on that search results screen you can check the boxes next to
- the duplicates and click the 'Merge selected' button at the top of the results. If you
- choose more than or fewer than 2, you will be presented with an error:</para>
- <screenshot>
- <screeninfo>Merge Items Error</screeninfo>
- <mediaobject>
- <imageobject>
- <imagedata fileref="images/lists/merge2rec.png"/>
- </imageobject>
- </mediaobject>
- </screenshot>
+ the duplicates and click the 'Merge selected' button at the top of the results. </para>
<para>Once you have selected the records you want to merge, click the 'Merge selected'
- button at the top of the list. You will be asked which of the two records you would
- like to keep as your primary record and which will be deleted after the merge. If
- the records were created using different frameworks, Koha will also ask you what
- Framework you would like the newly merged record to use.</para>
+ button at the top of the list. You will be asked which of the records you would like to
+ keep as your primary record and which will be deleted after the merge. If the records were
+ created using different frameworks, Koha will also ask you what Framework you would like
+ the newly merged record to use.</para>
<screenshot>
<screeninfo>Choose Primary Record for Merge</screeninfo>
<mediaobject>
</imageobject>
</mediaobject>
</screenshot>
- <para>You will be presented with the MARC for both of the records (each accessible by
- tabs labeled with the bib numbers for those records). By default the entire first
- record will be selected, uncheck the fields you don't want in the final
- (destination) record and then move on to the second tab to choose which fields
- should be in the final (destination) record.</para>
+ <para>You will be presented with the MARC for all of the records (each accessible by
+ tabs labeled with the bib numbers for those records). By default the entire first record
+ will be selected, uncheck the fields you don't want in the final (destination) record and
+ then move on to the second tab to choose which fields should be in the final (destination)
+ record.</para>
<screenshot>
<screeninfo>Merging Records</screeninfo>
<mediaobject>
</imageobject>
</mediaobject>
</screenshot>
+ <para>Below the records you are merging is an option to enter fields to report on. This will
+ allow you to control what fields you see on the merge confirmation page:</para>
+ <screenshot>
+ <screeninfo>Merge report fields</screeninfo>
+ <mediaobject>
+ <imageobject>
+ <imagedata fileref="images/lists/mergereportvalues.png"/>
+ </imageobject>
+ </mediaobject>
+ </screenshot>
+ <para>If you enter nothing you will be presented with a confirmation of biblionumbers
+ only</para>
+ <screenshot>
+ <screeninfo>Merge report</screeninfo>
+ <mediaobject>
+ <imageobject>
+ <imagedata fileref="images/lists/mergeblankreport.png"/>
+ </imageobject>
+ </mediaobject>
+ </screenshot>
+ <para>If you enter fields you will see those on the confirmation page (you can set defaults
+ with the MergeReportFields preference)</para>
+ <screenshot>
+ <screeninfo>Merge report</screeninfo>
+ <mediaobject>
+ <imageobject>
+ <imagedata fileref="images/lists/mergereport.png"/>
+ </imageobject>
+ </mediaobject>
+ </screenshot>
<para>Once you have completed your selections click the 'merge' button. The primary
record will now CONTAIN the data you chose for it as well as all of the
items/holdings from both bib records, and the second record will be deleted.<important>