- *Get there:* More > Tools > Catalog > Inventory
-Koha's Inventory Tool can be used in one of three ways:
+Koha's Inventory tool can be used in one of three ways:
1. By printing out a shelf list that you can then mark items off on;
+
2. By uploading a text file of barcodes gathered by a portable scanner;
+
3. By comparing a text file of barcodes gathered by a portable scanner to a
generated shelf list.
might be quite large.
- Library: choose the branch you want to check, as well as if that branch
- is the home library or the current of the items.
+ is the home library or the current holding library of the items.
+
- Shelving location (items.location) is: you can filter by location.
+
- Item callnumber between ... and ...: you can also limit the list to a specific
range of callnumbers.
- Last inventory date: enter a date here to skip items that have been marked
as seen recently.
+
- Skip items on loan: check this box to filter out loaned items from the list.
- Export to CSV file: check this box to generate a CSV file for altering in an
- Mark seen and quit: updates the 'last seen' date of the checked items to
today and returns to the previous screen.
+
- Mark seen and continue: updates the 'last seen' date of the checked items to
today and shows the next page of the list.
+
- Continue without marking: doesn't update any of the items on this page
and shows the next page of the list.
If you have a portable scanner (or a laptop and USB scanner) you can
walk through the library with the scanner in hand and scan barcodes as
-you come across them (on a laptop, scan the barcodes into a text file). Once finished you can then upload the text
-file generated by the scanner to Koha.
+you come across them (on a laptop, scan the barcodes into a text file). Once
+finished you can then upload the text file generated by the scanner to Koha.
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Alternatively, you can combine the two methods to automatically compare a list
of scanned barcodes with a generated list. First, upload you barcode file and
-choose the date you want to appear in the items' 'last seen' field. Then, check
-the 'Compare barcodes list to results'. Choose the filters (library, shelving
-location, callnumbers or statuses) to generate a list with which to compare
-your barcodes. Click on 'Submit'.
+choose the date you want to appear in the items' 'last seen' field. The 'Compare
+barcodes list to results' checkbox should automatically be checked. If you do
+not want the scanned items to be automatically checked-in if they are checked-out,
+make sure you check the 'Do not check in items scanned during inventory' checkbox.
+Choose the filters (library, shelving location, callnumbers or statuses) to generate a
+list with which to compare your barcodes. Click on 'Submit'.
- **Note**
+ **Note**
- Depending on the number of barcodes you are comparing, this may take a few
- minutes. It is not recommended to compare lists of more than 1000 barcodes as
- this may cause a session timeout.
+ Depending on the number of barcodes you are comparing, this may take a few
+ minutes. It is not recommended to compare lists of more than 1000 barcodes as
+ this may cause a session timeout.
Once Koha has finished comparing the barcodes file to the generated list, it
will return the number of items updated and a list of problematic items.
- Missing (not scanned): the item is in the generated list but not in the
barcodes file.
+
- Found in wrong place: the item is in the barcodes list, but not in the
generated list.
+
- Still checked out: the item is checked out, but is in the generated list. It
was not automatically checked in.
+
- Barcode not found: the barcode doesn't exist.
+
- Item withdrawn: the item has 'withdrawn' status, but it is in the barcodes
file.
projects / kohadocs.git / commitdiff
